18 Miss. Code. R. 20-1-1-IV.7

Current through December 10, 2024
Section 18-20-1-1-IV.7 - Miscellaneous

Recipient Business Officer

Recipient Principal Investigator

Mr. Robert Gilmon Anderson

Tina M. Ruffin, Director

Executive Director

Division of Community Services

Mississippi Dept. of Human Services

Mississippi Dept. of Human Services

P.O. Box 352

P.O. Box 352

200 South Lamar Street

750 North State Street

Jackson, Mississippi 39201

Jackson, Mississippi 39202

(601) 359-4457

(601) 359-4768

MISSISSIPPI DEPARTMENT OF HUMAN SERVICES DIVISION OF COMMUNITY SERVICES

Public Hearing Advertisement Process:

1. Division Director sets the Public Hearing date, time and location for the CSBG and LIHEAP Programs, and the Staff Officer, I sets the date, time and location for the DOE WX Program.
2. Deputy Director determines the date(s) the state plans have to be filed with the Secretary of State (SOS) Office (30 days before the public hearing).
3. Deputy Director generates Legal Ad Notice for the Public Hearing, a memo requesting publication of Legal Notice (and proof of advertisement), and submit the request (and Word document) to the Division of Budgets & Accounting, Office of Procurement Services contact person for processing.
4. Office of Procurement Services contact person sets up Purchase Order (1343) and submit The requested information to the MS Press Services via email.
5. MS Press Services emails a "draft" of the requested information along with the quote for advertisement to the Office of Procurement Services contact person and from there, Procurement Services emails the "draft" document to Community Services' Deputy Director for proofing.
6. Deputy Director approves documents to run on set date(s) listed in the requested memo and forwards email back to Procurement Services contact person.
7. Procurement Services contact person forwards the email to MS Press Services to move Forward with the advertisement.
8. Deputy Director (CSBG/LIHEAP) or Staff Officer, I (DOE WX) - also verifies advertisement of hearing by checking on-line and/or the papers.

New for WX only:

I. Deputy Director contacts a Court Reporting Company and request a quote for services to transcribe the minutes of the Public Hearing.
II. Deputy Director accepts quote and forward the quote to the Special Projects Officer, II to set up a Purchase Order for payment.

Davis Bacon Act Compliance:

Mississippi DOE BILWeatherization Program understands that any BIL-funded weatherization work on multifamily buildings with no fewer than 5 units will be required to pay wages to all laborers and mechanics engaged in the construction, alteration, or repair of those multifamily buildings (whether employed by a contractor or subcontractor) wages "at rates not less than those prevailing on similar projects in the locality, as determined by the Secretary of Labor."

Subgrantees are required to follow Section 41101 of the BIL referenced in subpart (b) when dealing with paying contractors. Subgrantees are also required to maintain on file the contractors Labor Invoice, which provides the pay rate per hour, productive hrs., amount of labor, fringe benefits and total labor cost per employee.

Subgrantees will reference the Department of Labor Wage and Hours Division (WHD) to ensure that at least the minimum payment is paid per weatherization worker. Ensuring that all laborers and mechanics employed by contractors and subcontractors on multifamily building projects with not fewer than 5 units funded directly by or assisted in whole or in part by and through the Federal Government pursuant to the BIL (Section 41101 subpart (b)), shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor. (See attached Labor Form)

A file review will be conducted by both Division of Monitoring, a division within the MDHS and Community Services WAP Staff for subgrantee compliance.

Buy American Provisions

Mississippi DOE BIL Weatherization Program understands that:

The BIL included a new "Buy America, Build America" section which created a number of new responsibilities and requirements, including a new permanent Buy American domestic preference requirement for all iron, steel, manufactured products, and construction materials used in certain financial assistance projects. This new requirement applies to "infrastructure projects," as those terms are defined by the act:

"Projects" is defined as the "construction, alteration, maintenance, or repair of infrastructure in the United States."

"Infrastructure" includes the structures, facilities, and equipment for, in the United States:

* Roads, highways, and bridges;

* Public transportation;

* Dams, ports, harbors, and other maritime facilities;

* Intercity passenger and freight railroads;

* Airports;

* Water systems, including drinking water and wastewater systems;

* Electrical transmission facilities and systems;

* Utilities;

* Broadband infrastructure; and

* Buildings and real property.

Mississippi DOE BIL Weatherization Program understands that this requirement will apply to WAP-funded work. Per DOE Mississippi DOE BIL Weatherization Program must start applying this domestic preference requirement no later than May 14, 2022. Mississippi DOE BIL Weatherization Program understands that a waiver process will be available, but waivers will be reviewed on a case-by-case basis and approval will depend on the specific-facts and circumstances involved. Mississippi DOE BIL Weatherization Program will plan on exhausting all available options before applying for a waiver.

Mississippi DOE BIL Weatherization Program will begin planning activities, such as ensuring any supplies of iron, steel, manufactured goods, or construction materials can certify, in writing, that their products are manufactured domestically. (See Material Certification Form)

Fuel Switching:

Misssissippi DOE BIL Weatherization Assistance Program do not plan to engage in fuel switching.

18 Miss. Code. R. 20-1-1-IV.7

Amended 8/29/2015
Amended 10/15/2016
Amended 12/13/2017
Amended 12/20/2018
Amended 10/20/2019
Amended 11/23/2020
Amended 11/7/2021
Amended 1/6/2023
Amended 7/10/2023