15 Miss. Code. R. 9-97-6.3.4
Acceptable forms of supportive documentation to be submitted with payment requests include the following at a minimum:
Personnel: Copies of payroll ledgers, payroll registers, payroll journals, or payroll check stubs must be submitted as supportive documentation when requesting payment for the personnel budget category. Documentation must indicate staff person's name, date of payroll, and payroll amount.
Payment will only be allowed for the staff positions and personnel listed in the approved project budget. The MSDH must be notified of any personnel changes in order for payment to be approved.
Grantees wanting to add a staff position(s) not listed in the approved budget must submit a written correspondence to the MSDH regarding the change, and must justify why an additional staff position(s) is warranted. If adding a new staff position requires adjusting the budget, a MQHC Grant Program Budget Modification Sheet must also be submitted.
Fringe Benefits: Documentation for fringe benefits can be verified by information on pay stubs.
Travel: MQHC Grant Program Travel Sheet, along with proof of travel, hotel billing, registration forms and agendas, must be submitted as documentation for the travel budget category.
Equipment and Supplies: Invoices and receipts are acceptable forms of supportive documentation for equipment and supplies (invoice or receipt must provide billing organization's name, date, listing of items purchased, and amount(s)). All invoices must be billed to grantee.
Contractual: Invoices, receipts, and billing statements may be submitted as documentation for payment request for the contractual items (all documentation must clearly identify the grantee, include date information, billing organization's name, listing or description of services or products provided, and amount(s).
15 Miss. Code. R. 9-97-6.3.4