Rule 15-20-72-5.3.9 - Budget Modifications, Schedule Modifications, and Amended Grant Offer1.Budget Modifications. Grant recipients can request to move funds between eligible categories in the Grant Agreement by completing a budget modification. This modification will be required prior to approval of reimbursement of any costs where the costs exceed the available budget. The contingency fund can be spent for construction costs only without a budget modification, however these funds should be moved to the construction category prior to the project closeout. Grant recipients can also add additional local funds to the project as needed. After determining that the budget modification is approvable, the Department will transmit to the Grant recipient for approval of the modification.2.Schedule Modification. To amend the schedule in the Grant Agreement, Grant Recipient should submit a letter detailing the need for schedule revision. After determining if the schedule modification is approvable, the Department will transmit to the Grant recipient for approval of the modification. Schedule modifications to construction contract should be submitted in the form of a change order.3.Process after Grant Agreement Amendment RequestIf the budget and schedule modifications cannot address the needed changes to the Grant Agreement, the Grant Recipient can submit a Grant Agreement Amendment Request. After receipt, review, and approval of the Grant agreement amendment request, the Department may prepare and transmit an amended ARPA RWAI Grant offer to the Grant recipient. The Grant offer will include in the project budget:
A. The approved as-bid amounts for construction;B The final allowance amounts for professional services in accordance with Subchapter 5 of these regulations; C. A construction contingency as determined by the Department; and,D. Required local funds, if any.4.Execution of Amended Grant OfferUpon receipt of the amended ARPA RWAI Grant offer, the Grant recipient shall completely execute and return it to the Department within the timeframe established in the offer letter. After execution of the amended ARPA RWAI Grant offer. Any increased project costs in excess of the amended ARPA RWAI Grant amount shall be paid by the Grant recipient from sources other than ARPA RWAIG funds.
15 Miss. Code. R. 20-72-5.3.9
House Bill 1421, 2022 Regular Session & Senate Bill 2444, 2023 Regular Session of the MS Legislature