Section 12-3-2.1-600.57 - CONTRACT PREPARATION(modified Dec 2013; Jan 2015 re embossed) (see also 600.42, 700.14, 00100, 00600, 00650 regarding Bond info) (see also 700.40 and Div 1 01720 for electronic As-Built Documents)
Following notification by the Bureau that a Contract has been awarded, the Professional will:
1. Prepare within ten (10) working days' time the Standard Form of Agreement Between the Owner and the Contractor. (2 weeks changed to 10 working days June 2011) 2. Prepare two (2) sets of Official Contracts and two (2) reduced sets of drawings. 3. Label the front cover OFFICIAL CONTRACT DOCUMENTS. 4. The Contract should be in the following order and include: c. Advertisement for Bids d. Instructions to Bidders f. Standard Form of Agreement Between the Owner and the Contractor i. Certificate of Insurance k. Supplementary Conditions l. Wage Rates, if applicable n. Division 1: General Requirements o. Division 1 Supplements t. Division 6: Woods and Plastics u. Division 7: Thermal and Moisture Protection v. Division 8: Doors and Windows x. Division 10: Specialties y. Division 11: Equipment z. Division 12: Furnishings aa. Division 13: Special Construction bb. Division 14: Conveying Systems cc. Division 15: Mechanical dd. Division 16: ElectricalThe following checklist will aid in the Contract preparation: (more detail distributed at bid opening)
1.Copies: Two (2) copies will be prepared. (And any additional copies requested by the Bureau - request is distributed at Bid Opening) 2.Index: The contents of the Contract should be listed in the Index to permit easy reference. 3.List of Drawings: All Document drawings should be included in the Index. 4.Dates: All Documents, including the Contract, the Contract Bond and the Power of Attorney, cannot be dated prior to an award of Contract by PPRB. The Documents must bear the same date and may be dated the day of the PPRB meeting, or any date thereafter. 5.Contract Form: The Bureau's Standard Form of Agreement between the Owner and Contractor is the only Contract form to be used. 6.Contract Sum: The Contract sum must be indicated in both words and figures. 7.Signatures: All signatures must be original. Photocopies are not acceptable. 8.Proposal Form: Insert the Proposal Form the Contractor submitted with the Bid and remove the blank form. 9.Contract Bond: All projects must have a Contract Bond executed on the Bureau's Standard Contract Bond Form. The Bond will be equal to 100¢ of the Contract amount. All Contract Bonds shall be duly executed by the Bidder, a Surety licensed in Mississippi signed by a Mississippi Licensed Agent for said Surety approved by the Mississippi Insurance Department OR signed by the Surety AND countersigned by a Mississippi Licensed Agent for said Surety approved by the Mississippi Insurance Department with the name and address typed, or lettered legibly. (with Surety's Seal, preferably an embossed seal). http://www.mid.state.ms.us/licapp/search_main.aspx10.Power of Attorney: There must be a certificate indicating that the Power of Attorney is in force at Contract time. (dated the same as the Bond, with Seal, preferably an embossed seal) 11.Insurance: The Contractor will furnish the Professional and the Bureau a Certificate of Insurance certifying all insurance coverage required by the Contract Documents is in effect. Once the OFFICIAL CONTRACT DOCUMENTS have been prepared, the Professional will obtain the Contractor's (original) signature on both of the Documents and forward them to the Bureau for the Bureau Director's and Attorney General's representative's signatures. Copies will be distributed as indicated in Item 1 above.
The Professional shall, unless waived by the Owner, also submit one electronic format copy of the updated Contract Documents (plans and specifications) in coordination with said Contract Documents mentioned above. Said electronic submittal to be submitted within thirty (30) days after award by the Owner in .pdf format uploaded to Bricks. The Professional shall also provide electronic format copy to Contractor for preparation of As-Built Construction Documents. (Modified Dec 2013 SoS)
12 Miss. Code. R. 3-2.1-600.57
Modified Dec 2013 SoS
see also 600.42, 700.14, 00100, 00600, 00650 regarding Bond info
see also 700.40 and Div 1 01720 for electronic As-Built Documents