Part 4658.0475 - COMPUTERIZATION If a nursing home is converting to an electronic paperless health information management system:
A. policies and procedures must be established and maintained that require password protection of the clinical database;B. any outside contract for health information management services must include a provision that the company providing the services assumes responsibility for maintaining the confidentiality of all health information within its control;C. audit trails must be developed for computer applications to determine the source and date of all entries and deletions;D. backup systems must be implemented and maintained;E. preventative maintenance must be implemented and maintained;F. there must be a plan for preparing, securing, and retaining archived copies of computerized clinical databases;G. procedures must be implemented for preparing and securing daily, weekly, and monthly archived copies of computerized clinical databases; andH. there must be confidentiality and protection from unauthorized use of active and archived computerized clinical databases.Minn. R. agency 144, ch. 4658, CLINICAL RECORDS, pt. 4658.0475
Statutory Authority: MS s 144A.04; 144A.08; 256B.431