Section R. 28.5401 - Records responsibilityRule 401.
(1) An agency is responsible for the accuracy and completeness of any record it enters into CJIS. Each record must be identified with the agency that entered the record. Each agency shall validate records as required by Michigan and FBI CJIS policies. Both of the following apply: (a) An agency that fails to comply with the validation and certification requirements within the prescribed time period shall have its records removed from CJIS as required by Michigan and FBI CJIS policies.(b) An agency that requires more than the specified time to validate its records shall submit a written request to the CSO for a reasonable time extension.(2) Agencies may execute an agreement to allow an agency to enter records for another agency.(3) An agency shall maintain complete and accurate files of all active records that are entered into CJIS and shall ensure that the files are readily accessible to any person who is responsible for confirming the validity of records upon inquiry. Both of the following apply: (a) An agency shall establish procedures to ensure that, upon inquiry, all records that are entered into either LEIN or NCIC files can be promptly confirmed as valid.(b) An agency shall either maintain a 24-hour-a-day, seven-days-a-week operation or shall establish an alternative record verification procedure.Mich. Admin. Code R. 28.5401
1981 AACS; 2009 AACS; 2021 MR 5, Eff. 3/19/2021