Mich. Admin. Code R. 460.2565
Current through Vol. 24-21, December 1, 2024
Rule 65. The following records of materials and supplies received and issued shall be retained for the periods listed:
| (a) Records and reports that pertain to the receipt of materials and supplies. | Destroy at option after completion of annual audit by independent accountants. |
| (b) Records of inspecting and testing materials and supplies. | Destroy at option. |
| (c) Records that show the detailed distribution of materials and supplies issued during accounting periods. | See rule 22(b). |
| (d) Material disbursement tickets that show quantities, unit prices, and accounts to be charged for materials and supplies issued for stores for use. | See rule 22(b). |
| (e) Materials returned credit slips which show details of materials returned to stock. | See rule 22(b). |
| (f) Requisitions and receipts for materials and supplies issued, with the details of the issues set forth in the material disbursement tickets. | Destroy at option. |
| (g) Records and reports of materials and supplies transferred from one department, storeroom, or region to another. | Destroy at option. |
| (h) Records and reports of materials recovered and returned to stock if transcribed to records covered by subdivision (c) of this rule. | Destroy at option. |
| (i) Records and reports of materials and supplies to individuals or gangs of employees to be accounted for when used or returned to stock. | Destroy at option after being accounted for. |
| (j) Minor records and reports that pertain to materials and supplies which do not involve costs or final disposition, such as reports of unfilled requisitions, authorizations for additions to stock, and similar records; also, storeroom copies of purchase orders and price records, other copies being retained in files of the purchasing department. | Destroy at option. |
Mich. Admin. Code R. 460.2565