Section R. 29.3307 - Meeting agenda and minutesRule 307.
(1) The executive secretary shall forward an agenda scheduling all business, hearings, and guest appearances, along with pertinent materials regarding scheduled contested cases and materials pertaining to the scheduled items, to each board member not later than 7 days prior to a regular meeting.(2) The agenda shall be in a format and order to facilitate the proper and orderly conduct of a board meeting by the presiding official. See appendix A in R 29.3501 for agenda format.(3) The executive secretary report on the agenda of a regular meeting shall contain any invitations extended to a member or the executive secretary to appear and represent the board.(4) The executive secretary report on the agenda of a regular meeting shall contain announcements of interest to the members.(5) The minutes of a regular board meeting shall indicate the time, date, and location of the meeting; the official presiding; the members present; the members absent; the action taken on the minutes of the previous regular meeting; the action taken on the minutes of a previous special meeting, if held; and, a listing of each item on the agenda, along with a summary of the testimony, evidence, deliberations, and a verbatim account of all motions, listing the vote of each member.(6) The minutes of a regular board meeting shall be forwarded to each member and recipient authorized by the board prior to the next regular board meeting. Recipients authorized by the board include designated staff members of the fire marshal division of the department of state police and others the board may deem advisable.Mich. Admin. Code R. 29.3307