Section R. 400.19411 - Community action agency board; membership responsibilitiesRule 411.
(1) CAA boards shall be composed as specified in section 11 of the act. For the purposes of board appointment, a low-income person, consumer sector representative, is a person eligible for a CAA service at the time of his or her appointment or an individual that is representative of low-income individuals and families in a neighborhood served. Low-income person, consumer sector representative, includes senior citizens and handicapped persons. Representatives from the public sector shall be elected officials or their designated representative. If the number of elected officials available and willing to serve is less than 1/3 of the membership of the board, appointed public officials may represent the public sector.(2) Consumer sector representative board members shall be chosen in accordance with selection procedures that are adequate to assure that they represent the low-income persons in the community served by the CAA. Consumer sector representative board members shall not be selected by public officials. Consumer sector representative board members may be selected to either represent a specific area or neighborhood served by the CAA, or at large to represent the community served by the CAA, or to represent a particular organization designated by the board whose membership is composed predominantly of low-income persons. The selection procedures which may be used, either alone or in combination, include the following: (a) Nominations and elections, either within neighborhoods or within the community as a whole.(b) Selection of eligible low-income persons at a meeting or conference where the date, time, and place of such meeting or conference have been adequately publicized.(c) Selection of eligible low-income representatives to a community-wide board by members of neighborhood or subarea boards who are themselves selected by low-income neighborhood or area residents.(d) Selection on a small area basis, such as a city block, of representatives who in turn select low-income members for a community-wide board.(e) Selection of eligible low-income representatives by existing organizations designated by a board whose membership is predominantly composed of low-income persons.(f) Any other selection procedure which assures maximum participation of eligible consumers, subject to bureau review and approval.(3) Public sector representatives, elected or appointed, selected to serve on the board shall have either general governmental responsibilities or responsibilities which require them to deal with poverty-related issues. Public sector representatives shall not be officials with only limited, specialized, or administrative responsibilities.(4) Each public official or private or consumer sector representative selected to serve on the board may have 1 permanent designated representative to serve on the board either full-time or when he or she is unable to attend a meeting. The public or private-designated representatives shall be public or private sector officials themselves and have the full authority to act for the officials whom they represent at meetings of the board.(5) A CAA may establish term limits for members of its board of directors in the CAAs bylaws.(6) A CAA board shall annually evaluate the policies and programs of the CAA and shall consider all of the following: (a) Program effectiveness.(b) Contract and program.(f) Property acquisition and management systems.(g) Any other items required by the bureau to implement the act or as mandated by the legislature or the department.(7) A public CAA that has established an advisory board shall do all of the following:(a) Provide recommendations regarding the selection of the executive director of the CAA.(b) Determine rules and procedures for the advisory board, subject to department and bureau policies.(c) Select the officers and the executive committee, if any, of the advisory board.(d) Provide recommendations regarding major personnel, organizational, fiscal, and program policies.(e) Provide recommendations regarding overall program plans and priorities.(f) Provide recommendations regarding approval of all program proposals and budgets.(g) Provide recommendations regarding the arrangements for delegating the planning, conducting, or evaluating of a component of the work program.(h) Exercise other responsibilities which the local designating officials delegate to the advisory board.(8) The advisory board shall report directly to the local designating officials of the public CAA.Mich. Admin. Code R. 400.19411