Section R. 400.12808 - Inter-country adoption recordRule 808.
(1) An agency shall permanently retain a case record for each adoptive child after adoptive placement.(2) The child record must contain all the following:(a) Orientation documentation as required by R 400.12604.(b) Evaluation documentation as required by R 400.12708.(c) Placement documentation as required by R 400.12709.(d) Supervision documentation as required by R 400.12711.(3) An agency shall retain a case record for each applicant family for adoption.(4) The applicant family record must contain all the following:(a) Orientation documentation as required by R 400.12604.(b) Adoptive family evaluation as required by R 400.12605.(c) Record of training provided.(d) Documentation of agency policies that were provided to applicants.(e) All documents pertaining to adoption evaluation required by R 400.12605.(f) Agency recommendation as required by R 400.12606.(5) An agency shall retain each applicant family record for not less than 3 years after the agency's termination of services to the applicant family.(6) If a branch or associate office of a child-placing agency ceases to operate, then the agency shall forward the branch's or office's adoption records to the central office of the branch or associate office.(7) If a child-placing agency ceases to operate, the agency shall forward its child records to the department.(8) If a child-placing agency ceases operation, the agency's adoptive applicant family records must be shredded or returned to the applicant family if services to the applicant family were terminated 3 or more years before the closure. Records must be forwarded to the central adoption division for all other records.Mich. Admin. Code R. 400.12808
2014 AACS; 2023 MR 12, Eff. 6/26/2023