Md. Code Regs. 31.10.31.04

Current through Register Vol. 51, No. 22, November 1, 2024
Section 31.10.31.04 - Maintenance of Form
A. A carrier shall maintain each form that the carrier is required to complete under Regulation .03 of this chapter for at least 5 years after the date that the form is required to be completed.
B. A carrier may maintain a form in paper, photographic, microprocessed, magnetic, mechanical, electronic, digital, or any other media provided that the form is maintained in a manner that:
(1) Is clear and legible;
(2) Reproduces accurately the original form in its entirety, including any attachments to the form;
(3) Is capable of producing a clear and legible hard copy of the original form; and
(4) Preserves evidence of the signature contained on the original form.
C. A carrier shall make copies of each form that the carrier is required to complete and maintain publicly available to an individual, enrollee, or member, on request, and may charge:
(1) A reasonable preparation fee not to exceed $15 for each form requested; and
(2) The actual cost for any postage and handling required to provide copies of the requested forms.

Md. Code Regs. 31.10.31.04