Md. Code Regs. 25.01.04.09

Current through Register Vol. 52, No. 1, January 10, 2025

Section 25.01.04.09 - Fees

A. If the fee for copies, printouts, photographs, or certified copies of any record is specifically prescribed by a law or regulation other than the Act, that specific law or regulation shall control.

B. The custodian may charge a fee of 20 cents per page for each copy if reproduction can be made by a photocopying machine within the Office.

C. If the custodian is unable to copy a record within the Office, the custodian shall make arrangements for the prompt reproduction of the record at a public or private facility outside the Office. If a record cannot be photocopied in the Office, for example, punch cards, magnetic tapes, blue prints and microfilm, the fee for copies shall be the actual cost of reproduction. The custodian shall either collect from the applicant a fee to cover the actual cost of reproduction or direct the applicant to pay the cost of reproduction directly to the facility making the copy.

D. Before copying a record, the custodian shall estimate the cost of reproduction and obtain either the agreement of the applicant to pay the cost or prepayment of any estimated fees.

E. The official custodian may charge a reasonable fee for employee search and preparation time in excess of 2 hours.

F. Upon request, the official custodian may waive or reduce any fee charged pursuant to this regulation if the official custodian determines that the waiver or reduction is in the public interest. The official custodian shall consider, among other relevant factors, the ability of the applicant to pay the cost or fee.

G. If the applicant requests that copies be mailed or delivered to the applicant, the custodian may charge the applicant cost of postage or delivery.

Md. Code Regs. 25.01.04.09