Md. Code Regs. 22.01.02.04

Current through Register Vol. 52, No. 1, January 10, 2025

Section 22.01.02.04 - Application to Inspect, Copy, or Receive Information from Records

A. Except as provided in §B of this regulation, a person or governmental unit wishing to inspect a public record in the custody and control of the Retirement Agency shall submit a written application to the Agency custodian.

B. A person or governmental unit need not submit a written application to the Agency custodian if:

(1) The requested public record is of a type that the Retirement Agency has designated and listed as being available to any applicant immediately on request; or

(2) The Agency custodian waives the requirement for a written application.

C. The written request shall:

(1) Contain the applicant's contact information; and

(2) Reasonably identify, by brief description, the public record sought.

D. The applicant shall address a written request for a record in the custody and control of the Retirement Agency or the Board of Trustees to the Agency's designated representative for public records requests pursuant to General Provisions Article, § 4-503, Annotated Code of Maryland. The name and contact information of the designated representative shall be posted on the Retirement Agency's website.

E. An individual who calls the Retirement Agency for basic information from the individual's retirement record may receive the requested information over the telephone if the individual provides the identifying information that the Retirement Agency requires.

F. On request, the Agency custodian shall state whether an individual is receiving a retirement or pension allowance.

G. An applicant's identity, affiliation, and purpose for making the public record request are not required information for granting the request, except as necessary to assist in determining whether:

(1) The applicant is a person in interest;

(2) Denial of part of the requested record is appropriate under General Provisions Article, Title 4, Subtitle 3 Part IV, Annotated Code of Maryland; or

(3) A requested fee waiver is appropriate.

Md. Code Regs. 22.01.02.04

Regulation .04 adopted effective 46:3 Md. R. 106, eff. 2/11/2019