Md. Code Regs. 18.14.03.02

Current through Register Vol. 51, No. 22, November 1, 2024

Section 18.14.03.02 - Name Indexes

A. Individual Debtors.

(1) Individual Name Fields. The names of individuals are stored in fields that include only the names of individuals, and not the names of organizations. Separate data entry fields are established for first, middle, and last names of individuals. If the filer makes no designation as to first, middle, and last name, the filing office shall treat the name as submitted as first, middle, and last name for purposes of this regulation. A filer should place the name of a debtor with a single name, for example, "Cher", in the last name field. The filing office assumes no responsibility for the accurate designation of the components of a name but will accurately enter the data in accordance with the filer's designations.

(2) Titles and Prefixes Before Names. Titles and prefixes, such as "doctor", "reverend", "Mr.", "Ms.", are not entered in the UCC information management system.

(3) Titles and Suffixes After Names. Titles or indications of status such as "M.D." and "esquire" are not entered in the UCC information management system. The only suffixes after names that are entered into the management system are "Jr.", "Sr.", and Roman numerals ("II", "III", "IV", "V", etc.).

(4) Truncation-Individual Names. Personal name fields in the UCC database are fixed in length. Although filers should continue to provide full names on their UCC records, a name that exceeds the fixed length is entered as presented to the filing office, up to the maximum length of the data entry field. The length of data entry name files are as follows:

(a) First name: 20 characters;

(b) Middle name: 20 characters;

(c) Last name: 60 characters;

(d) Suffix: 25 characters.

B. Organization Debtors.

(1) Single Field. The names of organizations are stored in fields that include only the names of organizations and not the names of individuals. A single field is used to store an organization name.

(2) Truncation-Organization Names. The organization name field in the UCC database is fixed in length. The maximum length is 250 characters. A name that exceeds the fixed length is entered as presented to the filing office, up to the maximum length of the data entry field.

Md. Code Regs. 18.14.03.02