Md. Code Regs. 17.04.14.02

Current through Register Vol. 51, No. 7, April 5, 2024

Section 17.04.14.02 - Definitions

A. In this chapter, the following terms have the meanings indicated:

B. Terms Defined.

(1) "Act" means the Public Information Act, State Government Article, 10-601-----10-630, Annotated Code of Maryland.

(2) "Applicant" means any person requesting disclosure of public records.

(3) "Department" means the Department of Budget and Management.

(4) "Departmental custodian" means each division director of the Department who is responsible for the maintenance, care, and keeping of public records.

(5) Personnel Record.

(a) "Personnel record" means any record, regardless of physical form, indexed by name or the employee's identification number.

(b) "Personnel record" includes, but is not limited to, the following forms and documents pertaining to any current or past employee:

(i) MS-100, Application Form;

(ii) MS-205, Notice of Test Result;

(iii) MS-104, Interview and Hire Application Form;

(iv) All performance ratings;

(v) All scholastic achievement data but not including Form MS-551, Application for Out-Service Training Authorization;

(vi) All written documents in any closed hearing conducted by the Department, including exhibits offered or introduced, pleadings, and recordings of the hearings; and

(vii) A grievance decision or decision involving a disciplinary action issued by the Department if the decision is the result of a closed hearing.

(6) "Public records" means any paper, correspondence, form, book, photograph, photostat, film, microfilm, sound recording, map, drawing, or other written document, regardless of physical form or characteristics, and including all copies, that have been made by the Department or received by the Department in connection with the transaction of public business, except as set forth in Regulations .10-----.16 of this chapter.

(7) "Secretary" means the Secretary of Budget and Management or the Secretary's designated representative.

(8) "Working day" means every day except Saturdays, Sundays, and State holidays.

(9) "Written documents" means all books, papers, maps, photographs, cards, tapes, recordings, computerized records, or other documentary materials, regardless of physical form or characteristics.

Md. Code Regs. 17.04.14.02

Regulation .02E amended effective April 16, 1990 (17:7 Md. R. 847)
Regulation .02G amended effective April 16, 1990 (17:7 Md. R. 847)