Md. Code Regs. 14.18.05.02

Current through Register Vol. 51, No. 21, October 18, 2024

Section 14.18.05.02 - Scope

A. These regulations apply to the microfilming of record material by any agency of State, county, or local governments.

B. With the written approval of the State Archivist, the head of an agency or office may destroy original material that has been photographed, photocopied, or microphotographed if:

(1) The head of the agency or office offers the original material to the Archives, but the Archives declines to accept;

(2) The copy is made in a manner that meets the standard of quality of the Archives for permanent photographic records;

(3) The copy is placed in an adequately accessible container; and

(4) Provisions are made:

(a) For the preservation, examination, and use of the copy in a manner that the Archives approves, and

(b) For a record that a statute otherwise expressly requires to be kept permanently, for the copy to be available, on request, in the same manner as the original material.

Md. Code Regs. 14.18.05.02