Md. Code Regs. 13A.18.03.05

Current through Register Vol. 52, No. 1, January 10, 2025

Section 13A.18.03.05 - Staff Records

The provider shall:

A. Maintain and, upon request by the office, submit a current and complete list of personnel, on a form supplied or approved by the office, that includes each individual, whether paid or unpaid, who works at the child care home on a routine basis;

B. For review by the office and by parents who have enrolled their children or are considering enrolling their children, post in a conspicuous location a current and complete staffing pattern, on a form supplied or approved by the office, that specifies:

(1) The number and ages of children enrolled;

(2) The staff/child ratio in relation to the daily schedule; and

(3) By staff member name, all child care assignments;

C. During an individual's employment at the child care home and for 2 years after the date of the individual's last employment there, maintain a record for each individual that includes:

(1) The individual's:

(a) Training, if required under this chapter;

(b) Experience, if required under this chapter; and

(c) Function or position;

(2) Verification that the staff member's age complies with the minimum required for the position held;

(3) Employment medical evaluation;

(4) Criminal background check, except that the provider shall destroy the record of those results immediately after the last day of the individual's employment; and

(5) Date on which the staff member received the written information required by COMAR 13A.18.06.02D;

D. Maintain documentation required for:

(1) Substitutes, pursuant to COMAR 13A.18.06.08B; and

(2) The adult available for emergencies, pursuant to COMAR 13A.18.08.02D;

E. Maintain a calendar or other written record of the:

(1) Days on which a substitute provides care; and

(2) Staff member in whose place the substitute worked; and

F. If using volunteers in the child care program, maintain a record for each volunteer that includes:

(1) The date on which the volunteer received the child health and safety orientation required by COMAR 13A.18.06.02;

(2) A brief statement of the volunteer's duties; and

(3) A medical evaluation of the volunteer that was completed within 12 months before the start of the volunteer's duties.

Md. Code Regs. 13A.18.03.05

Regulation .05 amended effective 42:14 Md. R. 881, eff.7/20/2015; amended effective 47:1 Md. R. 17, eff. 1/13/2020