Md. Code Regs. 11.14.01.11

Current through Register Vol. 51, No. 22, November 1, 2024

Section 11.14.01.11 - Records

A. To enable the Division to determine the ability of each authorized inspection station to continue to conduct inspections and make corrections to equipment, each authorized inspection station shall maintain on their premises, adequate records in strict numerical sequence and as otherwise required by the Division. These records shall be available to the Division and other police officers during normal working hours. The inspection certificates and the Division's vehicle inspection reports shall be maintained for at least 8 months from the date of issuance and safety equipment repair orders and certifications for at least 2 years from the date of certification. Post manufacture window tint inspection reports and medical exemption forms shall be maintained by authorized inspection stations as required by the Division. These records shall include:

(1) Inspection certificates issued;

(2) Safety equipment repair order certifications filed numerically by calendar year;

(3) Two-part vehicle inspection reports, for the appropriate vehicle classes, signed by the registered inspection mechanics who performed the inspections;

(4) Two-part post manufacture window tint inspection reports, completed and signed by the registered inspection mechanics who performed the inspections ofpost manufacture window tint applied to regulated windows of vehicles; and

(5) Post manufacture window tint medical exemption forms issued by the Division.

B. The two-part vehicle inspection report shall be printed in black ink and made from carbonless paper, so that the second part shallhave the exact information on it as the first part. The original of the two part vehicle inspection report shall be white in color and the carbonless copy shall be yellow in color. The inspection report shall be completed in black ink. The original of the report shall be maintained at the inspection station and the copy shall be given to the vehicle owner, owner's agent, or the dealer. The vehicle inspection report shall:

(1) Contain the name, complete address, and phone number of the owner, owner's agent, or dealer requesting the vehicle inspection;

(2) Contain the year, make, model, and serial number or manufacturer's vehicle identification number (VIN) as obtained from the vehicle and indicate any information relevant to possible tampering with a serial number plate;

(3) Indicate the inspection station assigned number;

(4) Contain the date of initial inspection which shall include the name of the month, a two-digit date, and the year (for example, June 04, 2011);

(5) Indicate the odometer reading at the time of inspection on the applicable vehicles;

(6) Indicate whether equipment required to be inspected meets established safety standards;

(7) Indicate wheels or drums removed for inspection;

(8) Indicate the measurements and minimum specifications of brake discs and maximum specifications of brake drums;

(9) Indicate brake lining or pad thickness measurements at the thinnest point above the rivet head on riveted lining or the thinnest point on bonded lining;

(10) Indicate ball joint or king pin play measurements obtained by use of a ball joint checker. If no play is present, a zero will be sufficient. If the vehicle is equipped with wear-indicating ball joints, note this on the vehicle inspection report;

(11) Indicate a "P" for headlight alignment that passes, or an "F" for headlight alignment that fails, in the block for headlight readings obtained by use of a Division-approved headlight tester before adjustments are made; and

(12) Indicate the work order number from a preprinted numbered internal work order that cross-references the initial inspection and any repair work performed by the inspection station related to the inspection.

C. Initial inspections and any repair work performed by the inspection station related to the inspection shall be documented on a preprinted numbered internal work order.

D. Permission shall be obtained from the vehicle owner or agent before any repair resulting from an inspection is performed at the authorized inspection station.If any such repair work over $50 is necessary, this permission should be in writing. All the requirements of the auto repair facilities law, Commercial Law Article, Title 14, Subtitle 10, Annotated Code of Maryland, shall be complied with by each authorized inspection station.

E. The inspection station shall give the owner, the owner's agent, or the dealer the completed carbonless copy of the two-part vehicle inspection report, and on reinspection shall indicate on the original report whether the equipment has been repaired and meets established safety standards.

F. The two-part post manufacture window tint inspection report shall be printed in black ink and made from carbonless paper, so that the second part shall have the exact information on it as the first part. The original shall be white in color and the carbonless copy shall be yellow in color. The inspection report shall be completed in black ink.

(1) The post manufacture window tint inspection report shall be completed as required by the Division and shall:

(a) Contain the date of inspection which shall include the name of the month, a two-digit date, and the year (for example, June 04, 2011);

(b) Contain, when applicable, the corresponding inspection certificate number or safety equipment repair order number;

(c) Contain the year, make, model, and serial number or manufacturer's vehicle identification number (VIN) as obtained from the vehicle;

(d) Contain the name, address, and phone number of the owner, owner's agent, or the dealer requesting the vehicle inspection;

(e) Indicate the percentage of light transmittance of each regulated window containing post manufacture vehicle window tint;

(f) Indicate in the appropriate (Pass / Fail) box the results of the post manufacture window tint inspection;

(g) Contain the written signature and legibly printed name of the registered inspection mechanic who performed the inspection; and

(h) Contain the name, address, station number, and classification of the authorized inspection station using a legible stamp and black ink.

(2) Upon completion of the post manufacture window tint inspection report, the original of the report shall be maintained at the inspection station as required by the Division and the carbonless copy shall be given to the vehicle owner, owner's agent, or the dealer for their records.

G. The post manufacture window tint medical exemption form shall be established and issued only by the Division for the purpose of providing notification and documentation to an authorized inspection station performing an inspection of a vehicle that:

(1) Is owned by a person who must be protected from the sun for medical reasons and has been determined by the Division that the owner has met the medical exemption requirements established in Transportation Article, § 22-406, Annotated Code of Maryland; and

(2) Excluding the light transmittance requirement, is compliant with all other post manufacture window tinting regulations under this subtitle.

H. The post manufacture window tint medical exemption form issued by the Division shall be maintained by the authorized inspection station as required by the Division.

I. The Division may require the licensee to maintain certain other administrative records pertaining to the inspection process.

J. A Maryland manufacturer, second-stage manufacturer, or authorized dealer as specified under COMAR 11.15.27 who certifies safety equipment repair orders for lift axle air/weight ratio for dump service registration vehicles shall maintain safety equipment repair orders for at least 2 years. These safety equipment repair order certifications shall be filed numerically for each calendar year.

K. Recording VIN. Under §B(2) of this regulation, if a vehicle has more than one VIN, the registered mechanic shall, if the numbers are obtainable, record each VIN on the inspection certificate and the vehicle inspection report. On vehicles classified as homemade trailers, the VIN plate shall be attached to the outside of the left portion of the trailer tongue as near as possible to the front of the trailer body. If this is not practical, the plate shall be attached to the outside of the left side rail of the frame as near as possible to the front of the trailer. The plate shall be attached with rivets.

Md. Code Regs. 11.14.01.11

Regulation .11 amended effective October 9, 1995 (22:20 Md. R. 1544)
Regulation .11B amended effective April 1, 1991 (18:6 Md. R. 686)