Section 178-502-2 - Bylaws of the Members of the BoardA.Name. The name of the Board is the Adaptive Equipment Loan Program Fund Board ( 10 M.R.S. §371 ).B.Purpose. The Board was created by vote of citizens of the State of Maine for the purposes set forth in the Adaptive Equipment Loan Program Act ( 10 M.R.S. §371 and following).C.Office. The principal office of the Board may be at such location as it shall determine. If the Board chooses not to maintain an office, the Board shall maintain such mailing address as it shall determine.D.Members of the Board. The members of the Board shall be appointed and compensated and shall serve such terms as the Act may specify ( 10 M.R.S. §373 ).E.Quorum.A majority of members serving on the Board constitutes a quorum.F.Distance attendance at meetings. Upon the prior approval of the Chair, a member may be deemed present at a meeting for purposes of quorum and voting, if the member participates by means of a conference telephone, videophone, or other telecommunication medium through which the proceedings can be heard or perceived by all persons present and all can communicate with the Board. Such attendance shall only be approved in special circumstances determined in the discretion of the Chair.G.Officers. The members shall elect from among themselves one person as Chair, one person as Vice Chair who shall serve as secretary, and such other officers as it may from time to time determine ( 10 M.R.S. §373 ). The officers shall have a term of one year and shall serve until the election of their successors. The Chair shall preside over meetings of the members. In the absence or incapacity of the Chair or if for any reason there is no Chair, then the Vice Chair shall perform the duties of the Chair. The Chair shall sign the minutes of all meetings of the members, after such minutes have been approved by the members.H.Nominating Committee. At least four weeks before the date scheduled for the annual meeting, the Chair shall appoint a nominating committee consisting of three members, who shall report to the members, presenting a slate of nominees for officers of the Board. Nominations may be accepted from the floor.I.Regular meetings. The Board shall establish annually a schedule of regular meetings. J.Special meetings. Special meetings of the members may be called by either the Chair or any three members.K.Annual Meeting. The annual meeting of the members shall be held in July of each year at which time the members shall elect the officers.L.Location of Meetings. Meetings shall ordinarily be held in Augusta, unless another location is designated by the chair.M.Compensation Requests. A member's request for payment for reimbursement of expenses in connection with a duly called regular or special meeting of the members shall be presented to the service provider contracted by the Board for approval and payment pursuant to 5 M.R.S. §12002. N.Notice of Meetings.Notice of meetings shall be set forth on the website of the Board and the website of the service provider contracted by the Board. O.Agenda. The service provider for the Board, in consultation with the Board Chair, shall send an agenda for the meeting to each Board member at least two (2) business days prior to a meeting. 94- 178 C.M.R. ch. 502, § 2