18-554-155 Me. Code R. § Three-Two
Current through 2025-03, January 15, 2025
Summary:This section outlines the information required to be collected and suggests a format for the collection, presentation, and analysis of the information.
A suggested format for use by bidders providing submissions for personal services is shown below as a Bidder Position Cost Submission. NOTE: A distinctive font has been used to better present the data to be entered by the Agency/Department and the Bidder on the form. The position(s) would be identified by the Agency or Department and shown in column titled, "Position Name," together with the Annualized Hours for which the services of the position(s) are required (column 2). To allow a proper comparison to the State Employee data, this value would be "2080." Bidders would be required to provide the Hourly Wage, the Annualized Value of Health and Retirement Benefit Costs for the position(s), and the Annualized Prorated Share of Administrative Costs for the position(s). The resulting value(s) for the "Temporary Worker Base Cost TWBC" for the position(s) would be computed and entered into the table.
| Name of Bidder | 1 | 2 | 3 | 4 | 5 | |
| Position Name | Hourly Wage & Value of Benefits | Annualized Hours | Hourly Wage Annualized (1 x 2) | Value of Health & Retirement Benefits (Annualized) | Prorated Share of Administrative Costs (Annualized) | TWBC (3 - 4 + 5) |
| .. position 1 | 2080 | |||||
| .. position 2 | 2080 |
The actual Bidder Position Cost Submission for use by bidders responding to proposals is found on the following page and is available in a paper or electronic form.
| State of Maine | Enter Bidder's Name in the Cell Below | |
| Bidder Position Cost Submission | ||
| Show the Bidder's Name in the box at the upper right. It's possible to enter data which will calculate the Temporary Worker Base Cost for up to two positions by making entries in each of the tables below. See the instructions at the top of each table concerning the detailed entries required. Sheet access is limited; most cells are "write protected." | ||
| Instructions: Make numerical entries as dollars per hour to the right of (1), (4), and (6) in the table below and type of name of the position replacing the text "Enter the Name of the Position in this Cell @ (8)." Other cells are "write protected." | ||
| Element | Amount | Explanatory Notes for Various Entries and Position Name |
| 1. Wage and Value of All Benefits Expressed as an Hourly Rate | $0.00 | Enter the Hourly Wage and the Value of All Benefits paid to and on behalf of the Employee including FICA, Insurance, and Stipends. |
| 2. Annualized Hours | 2080 | Enter 2080 for one Full Time Equivalent. |
| 3. Annual Value of Wages & Benefits paid to Employee | $0.00 | The cell formula calculates the Annual Value of Wages and Benefits paid to the Employee; otherwise it's the product of the values in (1) and (2) of the middle column. |
| 4. Hourly Rate of Benefits paid to the Employee | $0.00 | Calculate and enter the Hourly Rate for Benefits paid to the employee. |
| 5. Annual Value of Benefits paid to Employee | $0.00 | The cell formula calculates the Annual Value of Benefits paid to the Employee; otherwise it's the product of the values in (4) and (2) of the middle column. |
| 6. Hourly Rate of Prorated Share of Administrative Costs | $0.00 | Calculate and enter the Hourly Rate of the Prorated Share of Administrative Costs. |
| 7. Annual Value of Prorated Share of Administrative Costs | $0.00 | The cell formula calculates the Annual Value of the Prorated Share of Administrative Costs; otherwise it's the product of the values in (6) and (2) of the middle column. |
| 8. Temporary Worker Base Cost for the position named at the right. | $0.00 | Enter the Name of the Position in this Cell Using the values in the middle column, begin with (3), deduct the value of (5) and add the value in (7) to calculate the Temporary Worker Base Cost for this position. |
| Instructions: Make numerical entries as dollars per hour to the right of (1), (4), and (6) in the table below and type of name of the position replacing the text "Enter the Name of the Position in this Cell @ (8)." Other cells are "write protected." | ||
| Element | Amount | Explanatory Notes for Various Entries and Position Name |
| 1. Wage and Value of All Benefits Expressed as an Hourly Rate. | $0.00 | Enter the Hourly Wage and the Value of All Benefits paid to and on behalf of the Employee including FICA, Insurance, and Stipends. |
| 2. Annualized Hours | 2080 | Enter 2080 for one Full Time Equivalent. |
| 3. Annual Value of Wages & Benefits paid to Employee | $0.00 | The cell formula calculates the Annual Value of Wages and Benefits paid to the Employee; otherwise it's the product of the values in (1) and (2) of the middle column. |
| 4. Hourly Rate of Benefits paid to the Employee. | $0.00 | Calculate and enter the Hourly Rate for Benefits paid to the employee. |
| 5. Annual Value of Benefits paid to Employee | $0.00 | The cell formula calculates the Annual Value of Benefits paid to the Employee; otherwise it's the product of the values in (4) and (2) of the middle column. |
| 6. Hourly Rate of Prorated Share of Administrative Costs. | $0.00 | Calculate and enter the Hourly Rate of the Prorated Share of Administrative Costs. |
| 7. Annual Value of Prorated Share of Administrative Costs | $0.00 | The cell formula calculates the Annual Value of the Prorated Share of Administrative Costs; otherwise it's the product of the values in (6) and (2) of the middle column. |
| 8. Temporary Worker Base Cost for the position named at the right. | $0.00 | Enter the Name of the Position in this Cell Using the values in the middle column, begin with (3), deduct the value of (5) and add the value in (7) to calculate the Temporary Worker Base Cost for this position. |
The format for use by Agencies and Departments when initiating proposals for personal services is shown below.
A form must be completed for the position(s) for which personal services are requested, identifying the job duty descriptions and projecting the annual hours by duty. The form is available in a spreadsheet format with cell formulas provided to aid completion.
| State of Maine | |||||
| State Worker Base Cost Development Worksheet and Bid Comparison | |||||
| Part One. Identifying Job Duties and Projected Annual Hours | Instructions: Show the agency name in the space provided. The Projected Job Duty Descriptions and percentage of time associated with each should be for a position which would be named below. That State Equivalent Classification Name and Total Project Annual Hours must be entered on the Bidders' Proposal Form. | ||||
| Agency Name | |||||
| enter the Agency Name | |||||
| Show Projected Job Duty Descriptions Below (Make up to 6 entries with Corresponding Estimated Annual Hours per Job Duty) | Estimated Annual Hours | ||||
| 1 > | |||||
| 2 > | |||||
| 3 > | |||||
| 4 > | |||||
| 5 > | |||||
| 6 > | |||||
| Position Classification Name | Number | 0.00 | Make entries in all cells with a distinctive blue colored type face. | ||
| Enter the Position Name and Number Above for the Duties Described. Total Projected Annual Hours will be summed and should be the basis for the bidder proposal. | Total Projected Annual Hours | ||||
| Part Two. Developing the State Worker Base Cost for the Position | This section of the form allows development of the State Worker Base Cost for the position named above. Make entries to the right of the text on lines 1, 2, 3, 6, 7 and 8. The values in boxes 4, 9, 10 and 11 will be entered as a result of cell formulas in the sheet. | ||||
| 1 | For the Position Named Above, enter the Fully Burdened Employee Cost at the right . . . | $0.00 | |||
| 2 | Enter the cost of all Health Insurance at the right . . . | $0.00 | |||
| 3 | Enter the costs associated with Retirement at the right . . . | $0.00 | |||
| 4 | Costs of all Health Insurance and Retirement are summed and appear at the right . . . | $0.00 | |||
| 5 | The value on line 4 is deducted from the Fully Burdened Employee Cost on line 1 | $0.00 | |||
| 6 | Show the number of Supervisor FTE's at the right | 0.00 | The percentage for unemployment costs is an average of the last five years of state experience with the payment carried for 26 weeks. The Layoff Notice Cost is based on the Fully Burdened Employee Cost. | ||
| 7 | Show the number of Employee FTE's supervised at the right | 0.00 | |||
| 8 | Show the Supervisor's Compensation at the right . . . | $0.00 | |||
| 9 | Divide Supervisor by Employee FTE's, then multiply by Compensation & show at the right . | $0.00 | |||
| 10 | Enter the Unemployment Costs, calculated elsewhere, in the space at the right . . . | $0.00 | 0.16% | Show the State Percentage at the left | |
| 11 | Enter the Layoff Notice Cost, calculated elsewhere, in the space at the right . . . | $0.00 | 2 | Show No. of Weeks in Layoff Notice Period | |
| 12 | Sum the values on lines 5, 9, 10, and 11 and show the result at the right . . . | $0.00 | This value is the State Worker Base Cost | ||
| Part Three. Comparison with Bidder's Amount for this Position | For the bidders participating in the proposal and answering with forms and data, show the name(s) and the associated amount(s) for this position only. The values should be compared to the amount shown on line 12 in Part Two in order to have an indication of the "best value" calculation required in statute. | ||||
| 13a | Enter the Bidder's Name and Amount for this Position at right | Name | TWBC Amount | ||
| 13b | Enter the Bidder's Name and Amount for this Position at right | Name | TWBC Amount | ||
| 13c | Enter the Bidder's Name and Amount for this Position at right | Name | TWBC Amount | ||
| 13d | Enter the Bidder's Name and Amount for this Position at right | Name | TWBC Amount | ||
| 13e | Enter the Bidder's Name and Amount for this Position at right | Name | TWBC Amount | ||
| 13f | Enter the Bidder's Name and Amount for this Position at right | Name | TWBC Amount | ||
The two forms described above are intended to allow determination of "Best Value." Any RFP issued would require submission of the usual and customary sheets and schedules required by the Division of Purchases to describe the actual scope of services for which the proposal is describing.
18-554 C.M.R. ch. 155, § Three-Two