Section 215-3-4 - Administration of the Fund1. The Fund will be administered by the Bureau. The Fund will be used to reimburse eligible Providers for securing temporary or permanent living space for veterans within the veterans' communities, and for providing transitional housing to homeless veterans pursuant to collaborative agreements entered into pursuant to this subsection.2. Providers must be approved by the Bureau through the Bureau's annual application process as outlined in Sections 2 and 3 of this rule in order to be eligible to receive reimbursement. Once a Provider's application is approved, the Bureau will enter into a contract with the Provider as approved by the State of Maine Department of Administration and Financial Services, Division of Procurement Services. 3. Funds will be disbursed as reimbursements to approved Providers under contract as follows: a. The Bureau will not reimburse expenses accrued by a Provider prior to the approval of the Provider's application.b. Providers must invoice the Bureau on a monthly basis unless other arrangements are agreed upon by the Bureau.c. Invoices must include the Provider's vendor number, an invoice number, an invoice date, and show the itemized expenses of each veteran for which reimbursement is being sought.d. The Bureau will distribute payment within 30 days of receiving a properly completed invoice.e. The Bureau will notify Providers 30 days in advance if the Bureau anticipates that the Fund will have insufficient monies to provide further reimbursements at that time.f. The reimbursement rate for Providers for each individual veteran that they serve will be $50 per night for no more than a 30-calendar day period. This period may be extended by up to 15 calendar days for extenuating circumstances with the approval of the Director or the Director's designee. The total reimbursement per veteran may not exceed 45 calendar days in any one twelve-month period.