Section 148-31-5 - PORTFOLIO AND SITE VISITSA.Portfolio. A portfolio must be created and maintained by the Program and meet the following requirements: 1. Provides evidence that Standards at each Star Rating are met;2. May be kept electronically or as a hardcopy;3. Available if the Program is randomly selected for review by OCFS; and4. Available if the Program is randomly selected for a Site Visit by OCFS.B.Site Visits. The Department will conduct in person site visits to Programs. 1. The purposes of a Site Visit are to: a. Review and assess the quality of child care being provided as well as compliance with Department rules and policies;b. Review the portfolio to validate the Program's Self-assessment, completed with the Rising Stars for ME application;c. Ensure completion of the Department's Rising Stars for ME checklist of Requirements and Standards; andd. Observe a typical Program's daily activities, routines, and interactions between Child Care Staff Members and Children.2. When a Program is selected for a Site Visit, the Department will:a. Contact the Program to arrange a date and time for the visit, and provide written notification announcing the Site Visit to the Program no less than thirty (30) calendar days prior to the Site Visit;b. Advise the Program what information and materials must be provided to the Department employee during the Site Visit; andc. Notify the Program when to expect a written summary of the Site Visit, and send a letter summarizing the Site Visit to the Program within ten (10) business days.10-148 C.M.R. ch. 31, § 5