10- 146 C.M.R. ch. 9, § 2

Current through 2024-25, June 19, 2024

Section 146-9-2 - Responsibilities

A. State Registrar

1. A delayed registration of birth may be made only in the manner prescribed in this chapter, except as authorized by the state registrar.

2. The Office of Vital Statistics shall provide a certified statement with a seal that no record of the birth can be found in its files or at the municipality where the birth occurred.

3. Applications and all documents shall be submitted to the Office of Vital Statistics for review and action.

4. The state registrar shall evaluate all applications and evidence submitted in support of the delayed registration and shall approve and file the request when supported by appropriate evidence.

5. Upon determination that a record of the delayed birth registration should be filed, the Office of Vital Statistics shall send appropriate documentation and instructions to the clerk of the municipality where the birth occurred.

6. When an applicant does not submit the minimum documentation specified in this chapter for the delayed registration of a birth or when the state registrar has reasonable cause to question the validity or adequacy of the applicant's sworn statements or the documentary evidence, the Office of Vital Statistics shall not file the delayed registration. The application shall be advised of the reason for this action, and the application, fee and all documents shall be returned to the applicant until such time as adequate and acceptable documentation is submitted.

B. Municipal Clerks

1. Municipal clerks shall accept and file certificates of live birth for births registered within seven years after the date of birth.

2. Municipal clerks shall advise and assist individuals in preparing applications and assembling evidence for the delayed registration of births.

3. Municipal clerks shall forward the application and supporting documents to the Office of Vital Statistics if requested by the applicant.

4. Municipal clerks shall process the completed delayed registration of birth only as instructed by the Office of Vital Statistics.

10- 146 C.M.R. ch. 9, § 2