10- 146 C.M.R. ch. 11, § 5

Current through 2024-25, June 19, 2024

Section 146-11-5 - Copies of Data from Vital Records

A. Process

Certified copies or abstracts of vital records may be made by mechanical, photocopy, electronic, or other reproductive process.

B. Paper

All certified copies or abstracts shall be made on the security paper provided by the state registrar for this purpose.

C. Approval

All forms, formats and procedures used to issue certified copies or abstracts shall be uniform and provided or approved by the state registrar.

D. Certification

Each certified copy issued shall be certified as a true copy or abstract by the officer in whose custody or possession the record is entrusted and shall include the date the copy is issued, the name (typewritten or printed) of the issuing officer, the issuing officer's signature or an authorized facsimile thereof, and the seal of the issuing office.

E. Content

1. All certified copies of a birth record shall include at a minimum the following information, if it appears on the original record:

a. certificate number;

b. given name(s);

c. surname;

d. generational identifier;

e. date of birth;

f. place of birth (municipality);

g. sex; and

h. date of filing.

2. All certified copies of a death record shall include at a minimum the following information, if it appears on the original record:

a. certificate number;

b. given name(s);

c. surname;

d. generational identifier;

e. date of death;

f. date of birth or age;

g. place of death (municipality);

h. sex; and

i. date of filing.

3. All certified copies of a marriage record shall include at a minimum the following information, if it appears on the original record:

a. certificate number;

b. bride's given name(s);

c. bride's maiden surname;

d. bride's state and municipality of residence;

e. bride's date of birth or age;

f. groom's given name(s);

g. groom's surname;

h. groom's generational identifier;

i. groom's state and municipality of residence;

j. groom's date of birth or age;

k. date of marriage;

l. place of marriage (municipality);

m. date of filing.

F. Verifications

Verification of the facts contained in a vital record may be furnished by the state registrar to any federal, state, or municipal government agency or to any other agency representing the interest of the registrant. Such verifications shall be on a form prescribed and furnished by the state registrar or on a form furnished by the requesting agency and acceptable to the state registrar; or, the state registrar may authorize the verification in other ways when it shall prove in the best interests of his or her office. Except as authorized by the state registrar, verification shall be subject to set charges in accordance with the general fee policy of the Office of Data, Research, and Vital Statistics.

10- 146 C.M.R. ch. 11, § 5