Section 144-118-4.G - Retention of Records4.G.1. Client records must:a. Be retained for a period that meets both federal and state regulations;b. Be retained for at least seven (7) years after the date of death or last discharge of the client. Records of a minor child shall be retained until the child reaches the age of majority or seven (7) years after the date of death or last discharge, whichever is longer; 4.G.2. Administrative records must include:a. Minutes of committee meetings, with the most recent twelve (12) months kept on active file, and the most recent five (5) years retained; b. Consultant reports, with the most recent twelve (12) months kept on active file, and the most recent seven (7) years retained;c. Inservice Records, with three (3) years retained.d. Staffing schedules, with five (5) years retained (for auditing purposes);e. Menu plans, with thirty (30) days of plans retained; f.Financial records, with five (5) years retained (for auditing purposes); g. Reports of fire drills with twelve (12) months retained;h. Accident and incident reports with five (5) years retained;i. Utilization review reports kept together for twelve (12) months, with five (5) years retained;j. Terminated employee files, with three (3) years retained. 4.H.3. Rebating Prohibited No owner, administrator, employee or representative of a licensed facility may either directly or indirectly pay to, or receive from, any physician, organization, agency or other person any commission, bonus or gratuity for clients referred or services rendered.
10-144 C.M.R. ch. 118, § 4.G