Section 096-118-10 - Recordkeeping and ReportingA. All permits, licenses or registrations to operate the facility must be current at all times. Except as provided in Section 10(A)(4) of this Chapter, the records listed below shall be maintained at each facility for three (3) years with the exception of records specified in Section 10(A)(1) of this Chapter which must be maintained at each facility for five (5) years. All records must be made available for inspection during normal business hours and copies provided to the Department and/or EPA upon request. (1) Verification that the Stage II vapor recovery system meets or exceeds the requirements of the tests specified in Section 8(B) of this Chapter. The test results must be dated and shall contain the names, addresses, and phone number of the companies responsible for system installation and testing.(2) All maintenance conducted on any part of the Stage II vapor recovery system must be logged on a maintenance record and maintained in chronological order. This maintenance record must include a general part description, the date repaired or replaced, the replacement part number, a general description of the part location in the system, and a description of the problem. The log must also indicate the time period and duration of each malfunction of the system.(3) Proof of attendance and completion of the training specified in Section 9(A) of this Chapter must be maintained on the gasoline dispensing facility premises. The documentation for each employee must be maintained as long as that employee continues to work at the facility.(4) Any company with more than one gasoline dispensing facility may maintain Stage II records at its central office. However, if a company chooses to maintain its records in its central office, each gasoline dispensing facility must as a minimum, maintain the following on the premises; (a) the verification records referred to in Section 10(A)(1) of this Chapter must be kept at the facility for twelve (12) months after the date of test results;(b) the last twelve (12) month period of maintenance records referred to in Section 10(A)(2) of this Chapter; and(c) the documentation for the last twelve (12) month period of the employee(s) trained for that facility.B. Beginning July 1, 1989 all gasoline dispensing facilities must maintain on its premises, records of gasoline throughput which will allow the monthly and annual throughput to be determined. Any such facility whose monthly or annual throughput ever exceeds the initial applicability threshold must notify the Department of its applicability within thirty (30) days. Copies of these records shall be maintained for a minimum of three (3) years. These records must be available for inspection during normal business hours and copies shall be provided to the Department and/or EPA upon request. Any company with more than one gasoline dispensing facility may maintain the records of gasoline throughput at its central office. However, each gasoline dispensing facility of the company must maintain records on the premises for the last twelve (12) month period.
C.Any owner or operator of a gasoline dispensing facility subject to Section 1(B)(4) of this Chapter must submit all notifications and test reports required by 40 CFR Part 63 Subpart CCCCCC - National Emission Standards for Hazardous Air Pollutants for Source Category: Gasoline Dispensing Facilities to EPA and the Department. All reports must be kept by the gasoline dispensing facility for five (5) years.06- 096 C.M.R. ch. 118, § 10