Section 031-542-7 - Records and CertificationA. Record retention. Vendors shall maintain accurate records of their approved courses, which shall be subject to inspection by the Superintendent. Records must include, at a minimum, the date(s) a course was given, the location where applicable, the students' names where applicable, license numbers of all students enrolled who have requested Maine education credit, and identification of those students who satisfactorily completed the course. Records for each session of instruction must be retained for at least four years after completion of instruction. Approved course applications and supporting documentation must be retained throughout the period for which a course is approved and for at least two years after course approval terminates, except that textbooks and other publications need not be physically retained by the vendor, if copies can be made available to the Superintendent through other means.B. Certification to the Superintendent. Each vendor shall file with the Superintendent, within 30 days after the completion of each session of each approved course, a form prescribed by the Superintendent, specifying the date and the place the course was given. For home study courses, the vendor may file a separate form for each student or may consolidate information regarding students completing the course within the same month. The form shall list each student taking the course for continuing education credit by name and license number and shall state the number of credit hours earned. The signature of the vendor or the vendor's approved representative shall certify that the information submitted is accurate and does not duplicate any credits already reported on another form.C.Certification to the Student. At the time a student successfully completes an approved course, the vendor or the vendor's approved representative shall issue to the student a signed certificate on a form, prescribed by the Superintendent, attesting to the number of credit hours earned. The certificate shall state the student's name and license number.D. Electronic Certification. With the approval of the Superintendent, documents required to be filed, written, or signed pursuant to this Rule may be furnished in electronic form verifiable by the Superintendent.02-031 C.M.R. ch. 542, § 7