Section 031-440-II-6 - Meetings and Voting Rights of MembersA. Regular meetings. The Pool shall meet annually during the month of June at such place as the Board may determine, subject to the Superintendent's approval. If the annual meeting for any year shall not be duly held, the Board shall cause a special meeting of the membership to be held as soon thereafter as possible, in lieu of and for the purpose of such annual meeting, and all proceedings of such special meetings shall have the same force as if taken at the regular annual meeting.B. Special meetings. Special meetings of the members nay be called at any time by the Chairman or the Superintendent and special meetings shall be called by the Chairman upon the written request of three members of the Pool.C. Notice of meetings. Except as otherwise provided by this rule, notice of all annual and special meetings shall be given or caused to be given by the Chairman, in writing, mailed or delivered to or by telegram directed to each member at the latest address appearing upon the records of the Pool or by telephone communication to any executive officer of such member company. All members shall be provided thirty days notice of the annual meeting. If notice of meetings of members, other than the annual meeting, is given by writing and mailed to the member, such notice shall be placed in the nail not less than five days prior to the meeting. If notice of meetings of members, other than the annual meeting, is given by telegram or telephone communication, it shall be so given not less that two days prior to the meeting.D. Quorum. Members present or represented at any meeting shall constitute a quorum.E. Powers. The purpose of any special meeting shall be stated in the notice thereof ; but at all such meetings and at annual meetings, members may consider and act upon all matters brought before them.F. Repealed as of November 27, 1995.G. Proxies. Members may be represented at any meeting by proxy. Members may record their votes by mail on written propositions and such votes shall have the same standing as if cast by such members in person or by proxy.H. Minutes of meetings. Minutes of all meetings of the Pool and of the Board shall be sent to all Pool members, all Board members, and the Superintendent.02-031 C.M.R. ch. 440, § II-6