01-670-8 Me. Code R. § 2

Current through 2024-52, December 25, 2024

Section 670-8-2 - APPLICATION AND REIMBURSEMENT PROCESS AND REQUIREMENTS

1.Eligibility Requirements

To be eligible for the grant program, the snowmobile club ("applicant" or "grantee") must be incorporated and register with the Bureau's Snowmobile Program. Registration is done by providing to the Bureau a completed copy of the organization's "Request for Taxpayer Identification Number and Certification" (IRS Form W-9) by December 1st to be eligible for grants for the current winter season. The snowmobile club is required to provide an Officer Update Form to the Bureau annually. To be eligible for a snowmobile trail maintenance grant, the club must file a Trail Maintenance Grant-In-Aid application with the Bureau by December 1st; and to be eligible for reimbursement, the club must file for reimbursement by the following May 15th.

2.Grant Program and Application Process

A.Amount of Grants

Grants are made in the form of reimbursement for eligible and actual expenses capped at a per mile rate for up to and including 30 miles. The bureau, in its sole discretion, will annually determine the total maximum per mile rate by comparing club expenditures for the preceding year with anticipated revenue for the projected year. The maximum per mile rate will be stated on the application, but is subject to change if the bureau later determines that the actual available funds are less than anticipated. The bureau in its sole discretion will determine eligible expenses and grants will not exceed reimbursement of actual expenses. No residual funds will be transferred to the bureau's capital equipment fund.

B.Application and Reimbursement Process

(1) The grant programs are administered by the Bureau's Off Road Recreational Vehicle Office. All correspondence and application forms must be submitted to:

Maine Department of Agriculture, Conservation and Forestry,

Bureau of Parks and Lands

Off Road Recreational Vehicle Office

Snowmobile Grant Program

Station #22

Augusta, Maine 04333

(2) Grant applications must be received or postmarked no later than December 1st to be eligible for a grant for the current winter season.

(3) The applicant must complete and submit the following documents:

(a) Snowmobile Club Trail Maintenance Grant-In-Aid Application/Agreement (supplied by the Bureau); and

(b) A quality, commercially produced base map that shows the trail at a scale of at least one-half inch to one mile. The map must show the location of the trails, water bodies, streams, roads, the topography of the land, parking areas, clubhouses, and support facilities.

(4) After reviewing the application, the Bureau will issue a written notification to the applicant approving or denying the application. Specific terms and conditions of the grant are listed in Section 3, although the Bureau may require additional terms and conditions to effectively carry out its program.

(5) To be considered for full reimbursement, the club must submit a completed Request for Reimbursement form (supplied by the Bureau) no later than May 15th. Only expenses incurred from the preceding May 1 through the date of the request for reimbursement will be considered for payment. The Bureau will review the request, determine the appropriate grant amount, and reimburse the club according to the terms of the agreement.

01-670 C.M.R. ch. 8, § 2