Section 670-7-1-7 - REIMBURSEMENT REQUESTS1. Requests for reimbursement may be submitted monthly, quarterly or once at the end of the season. In order to receive the maximum allowable reimbursement, requests for final reimbursement must be received by the Bureau or postmarked on or before May 15th of the year in which the project was undertaken. For the purposes of these rules, a year means the State's fiscal year which begins on July 1st and ends on June 30th. Reimbursement requests postmarked after May 15th of the year in which the project was undertaken will be reduced by 10% per day beginning on May 16th of the approved grant or eligible reimbursement, whichever is less.2. Requests for reimbursement shall include the following:(1) One copy of the Request for Reimbursement completed as required by the terms of the grant. (A sample request is available from the Bureau).(2) Legible copies of all receipts substantiating payment of expenditures reported, or a copy of the town warrant on which the payment was made.(3) All expenses incurred during the period covered. No expenses may be carried over to another request.(4) All worksheets provided by the Bureau must be legible and verified by the project director as work performed or purchases made.(5) A signature of a person authorized to do so for the political subdivision. 3. Upon receipt of the reimbursement request, the Off Road Vehicle Division, Bureau of Parks and Lands, will review the request to ensure compliance with the terms of the application. Reimbursement shall be made in accordance with the reimbursement rates contained in Section 4.01- 670 C.M.R. ch. 7, § 1-7