La. Admin. Code tit. 76 § V-315

Current through Register Vol. 50, No. 8, August 20, 2024

Section V-315 - Proposal Content and Format

A. Proposals should be complete without being unnecessarily costly or lengthy. Failure to provide necessary information could result in rejection of the proposal; supplemental information will not necessarily be requested. The format and content should closely reflect the following outline.

1. A letter of transmittal containing the complete name and address of the contractor; name, mailing address, and telephone number of the contact for the proposal; a statement of corporate commitment to the project; names of subcontractors; and a statement confirming that the proposal will remain valid for at least 90 days.

2. A title page showing:

1989 Louisiana Waterfowl Conservation Stamp

and Art Print Program

(Contractor's Name)

(Date)

3. Table of Contents

4. Summary. Proposer's understanding of the Waterfowl Conservation Stamp Program and a statement explaining why his proposal should be selected.

5. Methodology. A detailed description of the proposer's approach to accomplishing the tasks described in the guidelines. At a minimum, the description should include:

a. stamp production information, including processes, materials and specifications of the stamp, and proposed delivery dates of the camera-ready design, kromalin proofs and completed stamps;

b. print production information, including processes, materials and specifications of the print, packaging and handling methods, and proposed delivery dates of all editions;

c. description, specifications and production information on any supplemental products to be sold, such as pins, posters, Christmas cards, etc.;

d. advertising information, including the proposed outlets and time schedule for advertising, examples of advertisements and promotional materials to be used, and marketing programs to be developed specifically for this contract;

e. marketing plan, including list of distributors, distributor agreement, pricing structure, volume and advertising discounts, mailings and press releases, artist appearances and trade shows, and special marketing efforts in Louisiana;

f. marketing aids available to distributors, including exhibits of fliers, counter display cards, press proofs, posters and ads;

g. proposed project schedule, as in time schedule in guidelines and dates for deliverables to the department.

6. Personnel and Organization

a. Organizational chart of all persons, joint contractors, and subcontractors involved in the project, showing lines of authority and categories of responsibilities.

b. Resumes of the contractor's key personnel, reflecting their experience in similar projects, duties in regard to this project, and commitments to other projects during the performance period of this project.

c. Summaries of subcontractor's capabilities, experience in similar projects, and their expected commitment of time and facilities to this project.

d. Summary of the contractor's corporate experience and performance record, including samples of previous work, participation and role in other stamp/print programs (e.g., publisher, distribution, dealer), references, and other materials relevant to evaluating the contractor's ability to perform.

e. The department reserves the right to contact and interview persons or firms involved in production and marketing of the stamps and prints.

f. A current corporate financial report, statement on proposed financing for this program, if applicable, and proposed source and methods of accounting and independent audit.

7. Budget

a. Summary of all anticipated costs and a complete description of expenses considered as administration, overhead and indirect costs. Any distributor discounts or incentives should be clearly identified. If the publisher will also act as a distributor, a separate accounting of anticipated distributor costs must be submitted.

b. Summary of all income, including gross income from projected sales, cost recovery from distributors on promotional aids, and any other income or subsidies.

c. Projected revenues to the artist, the department and others, describing how revenues are calculated, forms of payment and critical assumptions.

d. Schedule of payments and circumstances affecting the schedule.

La. Admin. Code tit. 76, § V-315

Promulgated by the Department of Wildlife and Fisheries, Wildlife and Fisheries Commission, LR 15:109 (February 1989).

AUTHORITY NOTE: Promulgated in accordance with R.S. 56:6 et seq.