La. Admin. Code tit. 67 § VII-1731

Current through Register Vol. 50, No. 9, September 20, 2024

Section VII-1731 - Retention and Access Requirements for Records

A. All financial and programmatic records, supporting documents, statistical records and other records of recipients under grants shall be retained for three years after expiration date of grant.

B. Equipment Records. The retention period for the equipment records starts from the date of the equipment disposition or replacement or transfer at the direction of LRS.

C. Records for Income Transactions after Grant. LRS' requirement concerning the disposition of program income will be satisfied by applying the income to costs incurred after expiration or termination of grant support for the activity giving rise to the income. The retention period for the records pertaining to the costs starts from the end of the recipients fiscal year in which the costs are incurred.

D. Access to Record. LRS, or any of their authorized representatives, shall have the right of access to any books, documents, papers, or other records of the grantee which are pertinent to the grant. This includes records of subgrantees, contractors and subcontractors.

La. Admin. Code tit. 67, § VII-1731

Promulgated by the Department of Social Services, Office of Rehabilitation Services, LR 21:587 (June 1995).

AUTHORITY NOTE: Promulgated in accordance with R.S. 49:664.6 and R.S. 36.477.