La. Admin. Code tit. 58 § IX-303

Current through Register Vol. 50, No. 9, September 20, 2024

Section IX-303 - Ballots, Count, Tabulation, Posing, Oath of Office

A. The director shall compile a ballot for each office to be filled. Ballots shall be mailed to the membership at their home address in the following timeframe:

1. beginning the fourth Monday of September through the second Monday of October, for a position with term ending December 31;

2. beginning the fourth Monday of March through the second Monday of April for a position with term ending June 30:

a. the ballots shall be issued to members who are eligible to vote for this particular candidate pursuant to R.S. 11:1302 ("qualified member") as of September 1 of that year; and

b. the member must be a qualified member as of the date the system counts the ballot in order for that members ballot to be counted;

c. in addition to the ballot the director shall mail an envelope in which to enclose the ballot, on which the qualified member must sign his or her name, and a return envelope for the sealed ballot to be returned to 9224 Jefferson Hwy, Baton Rouge, LA 70809 and instructions;

d. the director shall inform each member in this mailing that results of the vote shall be promulgated on the systems website in late November or early December (for a position with term ending December 31) or late May or early June (for a position with term ending June 30);

e. voted ballots shall be accepted through the fourth Monday in October at 4:30 p.m. (for a position with term ending December 31) or through the fourth Monday in April at 4:30 p.m. (for a position with term ending June 30);

f. a date and time shall be placed on each ballot envelope received by the director across the envelope flap.

B. Ballots shall be held inviolate by the director.

1. The director shall call a special meeting of the retirement staff, and notify the public by placing notice on the LSPRS website that anyone may attend, at which time the retirement staff shall count and tabulate ballots between November 1 and December 10 (for a position with term ending December 31) and between May 1 and June 10 (for a position with term ending June 30).

2. The director shall ensure that the board and the candidates are informed of the results of the vote thereafter. At next board meeting, the board of trustees shall announce the results.

C. The director shall issue to the elected trustee an oath of office.

1. The trustee shall take the oath at the first board meeting of the year in which the trustee takes office.

a. The oath shall contain a term of office effective January 1 of this year for a position ending December 31 and effective July 1 for a position ending June 30.

La. Admin. Code tit. 58, § IX-303

Promulgated by the Department of Treasury, Board of Trustees for the State Police Retirement Fund, LR 421961 (11/1/2016).

AUTHORITY NOTE: Promulgated in accordance with R.S. 11:1302(B).