La. Admin. Code tit. 48 § III-507

Current through Register Vol. 50, No. 9, September 20, 2024

Section III-507 - Personnel Policies and Records

A. Personnel policies and procedures shall be designed and established to promote the objectives of the center or clinic and to ensure that there is an adequate number of personnel to support high quality client care. The personnel policies shall be made available to all employees and discussed with each new employee.

B. There shall be written personnel policies including:

1. a general statement of center policies,

2. a general statement in regard to the authority and responsibility delegated to the center director;

3. methods of employment selection;

4. statements in regard to what actions or omissions constitute grounds for dismissal;

5. definitions of qualified mental health professionals;

6. a statement on the contents of personnel records, including documentation of in-service training, employment, and evaluations;

7. a statement on who has access to information in the personnel records;

8. statements on the setting of salaries, pay periods, and payroll deductions;

9. a statement on any required probationary period before permanent employment and any special terms or tenure in office;

10. a description of available retirement and insurance plans,

11. a statement on acceptable leave usage, leave accrual and holidays;

12. a statement on leave allowances for military obligations, jury duty, voting, and maternity;

13. a statement on the garnishment of wages and advancement of wages;

14. a statement on travel allowances, educational support, stipends and related procedures;

15. a statement on outside employment, private practice, and membership in professional organizations;

16. a statement on grievance or appeals procedures.

C. There shall be written procedures that provide for an employee to hear charges against him/her and to provide a defense in case of discipline or dismissal.

D. There shall be a written pay scale covering the various grades of positions and promotion steps within the grades for all clinic employees.

E. The performance of employees shall be evaluated at least annually and all pay scales and promotions shall be based on merit.

F. The center shall participate in the Social Security program or shall provide a retirement plan.

G. No applicants or employees shall be discriminated against by reasons of race, sex, age, creed, color, or national origin. All facilities shall have affirmative action programs. Facilities with 50 or more employees or facilities which receive $50,000 or more annually in federal funds shall develop and implement written affirmative action programs.

H. There shall be a written job description for each position which includes the position title, the program or unit, direct supervisor's title, degree of supervision, procedural responsibility, authority, salary range and qualifications. Job descriptions shall be available to the employees and reviewed at least annually.

I. Accurate and complete personnel records shall be maintained for each employee, including consultants. The personnel records shall contain support information documenting the reason for employment, the reason for promotions, the occurrence of at least an annual evaluation of performance, the documentation of any in-service training, and a job description.

J. There shall be regularly scheduled organized training programs for all center employees to update and enhance individual competencies and work effectiveness.

La. Admin. Code tit. 48, § III-507

Promulgated by the Department of Health and Human Resources, Office of Mental Health, LR 13:246 (April 1987).

AUTHORITY NOTE: Promulgated in accordance with PL 94 :63, the Community Mental Health Centers' Act of 1975 and R.S. 1950, Title 28, §203.