La. Admin. Code tit. 43 § XXVII-1707

Current through Register Vol. 50, No. 12, December 20, 2024

Section XXVII-1707 - Individual Parcel Index Records

A. An individual parcel index record shall be prepared for each parcel of land to be mapped. The most current and complete assessment rolls, land records and property record data shall be used as the initial source of information to prepare the parcel index record. The information to appear on the parcel index record should include, but not necessarily be limited to, the following:

1. an area designated for the permanent uniform parcel identification number to be assigned;

2. existing archival parcel number and parcel account number if applicable;

3. parish code number and Louisiana Coordinate Zone;

4. the property owner's name (or names) and taxpayer's name if different from owner of record;

5. the property owner's address (or addresses) and taxpayer's address if different from owner of record;

6. the date parcel was acquired by current owner of record;

7. the parcel's location by address, route, and/or house number if available;

8. the original section number, township and range in which the parcel is located;

9. the name of the nearest public street, highway, and/or waterway abutting or adjacent to the parcel;

10. the taxing district, ward number, ownership code and applicable municipal code assigned to the parcel;

11. the deed source and page numbers or recordation reference to vesting instruments if available;

12. the original tract, realty or subdivision name, block and lot number from which the parcel originated;

13. the designation of any existing plat, map or index number of reference;

14. the record parcel description, dimensions and acreage as contained in the assessment records, land rolls or property record files;

15. the assessed deed acreage;

16. any other information as may be contained on the assessment records or land rolls which would facilitate the parcel mapping program.

B. The parcel index record should be designed and organized so that additional information can be added as each parcel encounters the various phases of the mapping program. Examples of additional information which would be applicable are as follows:

1. an area for calculated map acreage;

2. an area for the date of latest field survey and resulting field surveyed acreage, if applicable;

3. an area for updated property descriptions, where necessary;

4. an area to accommodate an explanation of ownership or boundaries so that, if different from the conveying instrument, assessment records, or field call information, this data can be recorded.

C. Any elements of information which are unknown, unavailable or would otherwise require considerable time and expense to obtain may be omitted from the parcel index record subject to the discretion of the responsible contracting authority.

La. Admin. Code tit. 43, § XXVII-1707

Promulgated by the Office of the Governor, Division of Administration, State Land Office, LR 17:968 (October 1991).

AUTHORITY NOTE: Promulgated in accordance with R.S. 50:171.