La. Admin. Code tit. 4 § XVII-511

Current through Register Vol. 50, No. 9, September 20, 2024

Section XVII-511 - Records Transmittal

A. Prior to the delivery of records to the State Records Center for storage, an agency must provide the records center with completed Records Transmittal and Receipt Forms (SS ARC 103), which will serve as an inventory sufficiently detailed to enable the records center to retrieve any record needed by the agency for reference.

1. A separate transmittal form (SS ARC 103) should be completed for each disposal date (i.e., January or July of a given year).

2. For each box, the agency should include the minimum information on their transmittal forms:

a. agency box number;

b. beginning and ending dates for the records in the box;

c. a brief meaningful description of the contents of the box (i.e., Employees A-E, Batch 151-210);

d. a notation if the records are on a media other than paper;

e. a notation if any of the records contain confidential information.

La. Admin. Code tit. 4, § XVII-511

Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:953 (June 2003).

AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.