La. Admin. Code tit. 4 § V-1707

Current through Register Vol. 50, No. 8, August 20, 2024

Section V-1707 - Procedures

A. In accordance with R.S. 39:1566 all agencies of the state government are hereby delegated the authority to purchase all contractual services, as defined above, in accordance with Executive Order 82-13 and purchasing rules and regulations.

B. Agencies are authorized to prepay preventive maintenance contracts on equipment only when a brand name statewide contract exists that provides for at least a 10 percent savings over paying on a monthly basis, or a competitive bid is requested that provides for preventive maintenance on a monthly basis and on a prepaid basis. A savings of 10 percent or more is required to award on a prepaid basis.

C. A sample checklist is attached for use on each contract.

D. One complete copy of each file shall be forwarded to the Purchasing Section of the Division of Administration upon completion. These files will consist of:

1. copy of purchase requisition;

2. complete agency purchase order;

3. BA-22 RL for leases or rental of equipment;

4. copy of all bids received;

5. proof of advertisement (in accordance with Executive Order 82-13);

6. tabulation of bids received;

7. copy of the list of vendors solicited.

E. Please note: no purchase order is to be released until approval has been granted by the director of state purchasing.

F. Approved copies of the purchase order will be returned to the agency. One copy of the purchase order and the remainder of the file will remain on file in the Division of Administration. Agencies are authorized to handle at agency level, without forwarding to central purchasing, those files within their delegated purchasing authority.

G. Any questions concerning this matter should be directed to the purchasing section of the Division of Administration.

La. Admin. Code tit. 4, § V-1707

Revised by the Office of the Governor, Division of Administration, June 1, 1973, promulgated LR 1:131 (February 1975), repealed LR 9:48 (February 1983), promulgated LR 9:48 (February 1983).

AUTHORITY NOTE: Promulgated in accordance with R.S. 39:1561.