La. Admin. Code tit. 4 § III-711

Current through Register Vol. 50, No. 8, August 20, 2024

Section III-711 - Recoupment from Separated Employees

A. Agencies must notify employee of overpayment according to guidelines in §705 The written notice to the employee must include a demand for repayment.

B. The following repayment options are available:

1. one-time personal payment from employee (i.e., check, money order); or

2. payment plan:

a. employee may submit multiple payments as agreed upon with the agency;

b. the period of recoupment may not exceed 12 months. Agencies paid through ISIS HR must obtain approval from OSUP for exceptions to the 12 month period.

C. If an agency is unable to recover overpayments from a separated employee, the agency must follow agency policies regarding consulting the legal department of the specific overpaying agency to determine if legal recourse is warranted. Items to consider are:

1. total dollar value of the overpayment;

2. period of time for which the overpayment has occurred;

3. period of time that has elapsed since the overpayment;

4. cost of recoupment efforts; and

5. likelihood of success of continued recoupment efforts.

La. Admin. Code tit. 4, § III-711

Promulgated by the Office of the Governor, Division of Administration, Office of State Uniform Payroll, LR 31:645 (March 2005).

AUTHORITY NOTE: Promulgated in accordance with R.S. 42:460.