La. Admin. Code tit. 34 § IX-1501

Current through Register Vol. 50, No. 9, September 20, 2024

Section IX-1501 - Methods for Distribution and Utilization

A. General Policy. The program office shall arrange for a fair and equitable offering of available surplus property to the eligible units in the state, based upon their relative needs and resources and their ability to utilize the property in their program.

B. Determinations

1. The following criteria shall be used by the manager of the program in determining the relative needs and resources of donees and their ability to utilize the property:

a. the population of the parish of the donee, based on the current Preliminary Population Estimates for Louisiana by Parish. Source: Louisiana Tech University, official depository of U.S. Bureau of Census materials;

b. the per capita income of the parish of the donee. Source: current Bureau of Economic Analysis, Department of Commerce;

c. the percent of the average employed persons to the population of the parish of the donee. Source: Research and Statistics Unit, Department of Employment Security, current; and Louisiana Tech University, current Preliminary Population Estimates by Parish;

d. the daily average school attendance of the parish of the donee. Source: Louisiana Department of Education, current;

e. the number of hospital beds (short-term general hospitals) of the parish of the donee. Source: current Louisiana Hospitals Statistics of the State Office of Comprehensive Health Planning;

f. details on the scope of the donees' program, financial information, and specific items of property needed.

2. Other factors to be taken into consideration will include:

a. critical need on the part of the applicant due to a state of emergency or emergency, such as fire, flood, hurricane, etc.;

b. quantity and/or value of surplus property received by donee to date, and specific major items of equipment previously received;

c. interest and expressions of need on the part of the donee in the property available;

d. ability and willingness demonstrated by donee to inspect and select property, timeliness in removing property from warehouse, or a request for direct shipment from a federal holding agency;

e. financial ability of donee to acquire property, repair or renovate property (if necessary), and maintain the property.

C. Applications for Surplus Property Not in Inventory

1. A request for a specific item of property may be submitted by the chief executive officer, or his designee, of the donee to the manager of the program on a Request for Property form when the specific item is not in the inventory of the program.

2. The Request for Property form shall be the only means of requesting property by the donee, in order that the manager may use the same information in determining priority on competing requests for items. Priority ratings by the manager shall be made, utilizing the formula based on the criteria shown in §1501 D, and shall be based on the information submitted by the donee on the Request for Property form.

3. Falsification of any information on the Request for Property form submitted by the donee shall cause the donee's eligibility to participate in the program to be revoked for a period of 12 months.

D. Formula for Determining the Property Request Priorities

1. The program office shall use this formula for determining which donee shall receive an item for which there are competing requests. The information submitted by the donee on the Request for Property form shall be the main basis for the rating. The manager of the program shall have the authority to modify the rating formula on a quarterly basis and to delete and/or add categories, as are necessary to maintain fair and equitable distribution among the donees. The higher the donee rating, the higher the priority the donee will have for the item utilizing the formula.

2. Population by parish of the donee:

Under 10,000	10		50,001-100,000	5
10,001-20,000	9		100,001-150,000	4
20,001-30,000	8		150,001-200,000	3
30,001-40,000	7		Over 200,001	2
40,001-50,000	6

3. Per capita income by parish of the donee:

	Under $3,000		10			$3,901-$4,100	5
	$3,001-$3,300		9			$4,101-$4,300	4
	$3,301-$3,500		8			$4,301-$4,500	3
	$3,501-$3,700		7			Over $4,501	2
	$3,701-$3,900		6

4. Percentage of average employed persons to the population by parish of the donee:

Less than 10%	10		30%-35%	5
10%-15%	9		35%-40%	4
15%-20%	8		40%-45%	3
20%-25%	7		Over 45%	2
25%-30%	6

5. Daily school attendance by parish of the donee:

	Under 5,000		10			40,000-60,000	5
	5,001-10,000		9			60,001-80,000	4
	10,001-20,000		8			80,001-100,000	3
	20,001-30,000		7			over 100,000	2
	30,001-40,000		8

6. Number of hospital beds by parish of the donee:

0-25	5
26-50	4
51-200	3
201-500	2
over 500	1

7. State of emergency: 10

8. Emergency: 20

9. Unencumbered funds available to acquire property: Yes-10; No-0.

10. Unencumbered funds available to repair, renovate (if necessary), and maintain property: Yes-10; No-0.

11. Ability and willingness demonstrated by donee to inspect and select property, and timeliness in removing property from warehouse: 0-10.

12. Scope of donee's program and utilization of the item for the benefit of the residents: 0-10.

13. Interest and expressions of need on the part of the donee in the item: 0-10.

14. Direct pickup request from the federal holding agency by the donee: 5.

15. Value of surplus property received by donee to date.

Federal Acquisition Cost	Rating
0-$10,000	10
$10,001-$ 25,000	8
$25,001-$ 50,000	6
$50,001-$100,000	4

16. Specific major items of equipment previously received: 0-10.

E. Selection and Shipment of Donable Property

1. The manager of the program shall recommend to GSA the certification of donee screeners, as are qualified and needed, in accordance with FPMR 101-44.116.

2. The program office shall, insofar as practical, on items requested on the Request for Property form, arrange for inspection and release of property directly from the holding agencies by the donee at minimal service charges to cover legitimate costs, as detailed in Chapter 9 of this plan, when requested by the donee.

La. Admin. Code tit. 34, § IX-1501

Promulgated by the Office of the Governor, Division of Administration, Federal Property Assistance Agency, LR 3:415 (October 1977), amended LR 9:842 (December 1983), amended by the Office of the Governor, Division of Administration, Property Assistance Agency, LR 24:35 (January 1998).

AUTHORITY NOTE: Promulgated in accordance with 41 CFR 101-44 and P.L. 94-519.