La. Admin. Code tit. 25 § VII-301

Current through Register Vol. 50, No. 12, December 20, 2024

Section VII-301 - Information and Loan of Materials

A. Library materials available for use in the State Library or on loan and the conditions for use are:

1. books, pamphlets, documents, audio-visual materials;

a. all may be used in the State Library;

b. all are available for loan except volumes of expensive reference sets, the current editions of heavily used reference books, certain other reference books when needed pages can be photocopied, genealogy books, rare books, and books in fragile condition;

c. the normal loan period for materials is 28 days. Materials may be renewed twice for a total loan period of 84 days. Renewals will not be made on materials with reserves;

2. magazines:

a. all may be used in the State Library and all may circulate except the current issue and those in fragile condition in which case a photocopy of the desired article may be made;

b. loan periods and extensions are the same as for books above;

3. newspapers. Newspapers in print may be used in the library. Although newspapers do not circulate, photocopies can be provided at $0.10 per exposure;

4. microfilm. All microfilm, including Louisiana newspapers, Louisiana census records, some parish records such as marriage, succession, and probate, may be used in the State Library. Microfilm reader-printers are available for patrons' use. Rolls that are in duplicate circulate for 28 days with a limitation of five rolls to patron per loan;

5. maps. All maps may be used in the State Library. Maps that are in duplicate circulate for 28 days;

6. photographs and art works. All photographic art works may be used in the State Library, but do not circulate;

7. slides. All slides may be used in the State Library;

8. vertical file material. All vertical file materials (clipped and mounted newspapers and magazine articles, current and retrospective) may be used in the library;

B. Fines and fees for library materials are outlined below.

Fines and Fees
Fine for Overdue Materials	$0.10 per day per item up to a maximum of $10.00 per item
Replacement Cost for Lost Materials	Replacement cost plus $25.00 processing fee per item

NOTE: The state librarian may make exceptions to fees as deemed necessary.

1. The State Library offers a 3-day grace period on overdue items. On the fourth day, the fine is charged for every day the item is late, including the grace period, weekends and holidays. The State Library offers an after-hours deposit box for returning items when the library is closed. Items retrieved from this box will be assumed to have been returned on the last day the library was open.

2. If an item has been published in the past five years, the retail price of the item will be considered replacement cost and charged to the user when it is three months overdue. If an item was published six or more years ago, then the current replacement cost will be charged. If an item is out-of-print, the average out-of-print cost will be considered replacement cost and charged. A processing fee is assessed to each item in addition to the replacement cost.

3. If an item is returned within the same fiscal year in which it was lost and paid, then the user is entitled to a full refund of the replacement charges but not the processing fee. No refund is available after the end of the fiscal year.

C. Meeting Rooms. The primary purpose of the meeting rooms within the State Library is for library programs and training. When not in use, meeting rooms may be available to other entities. Fees are outlined below:

Room	Maximum Seating	CRT Use	Other Governmental Agency Use	Private Use
Seminar Center (1^st Floor)	100	$0	$200 per day $125 per half day	$500 per day $300 per half day
Capitol View Room (5^th floor)	15 tables; 30 classroom style	$0	$200 per day $125 per half day	$500 per day $300 per half day
Room 221 (2^nd Floor)	15	$0	$100 per day $65 per half day	$200 per day $125 per half day
Rooms 128, 132 (1^st Floor)	8	$0	$75 per day $40 per half day	$125 per day $75 per half day

1. Additional charges:

a. $200 cleaning deposit for any event at which food is served (may be waived for governmental agency use) (refundable);

b. $25 per instance for use of library laptop;

c. $25 for use of library LCD projector and screen;

d. $25 for use of flip chart (includes one pad of paper) and markers.

2. Users of the meeting room must abide by the State Library meeting room policy (i.e., user cannot charge admission, cannot sell anything, etc.). Meeting rooms are only available during the normal business hours of the State Library.

3. Priority for use of library meeting facilities is:

a. State Library activities;

b. other library-related activities and organizations;

c. CRT agencies;

d. other governmental agencies;

e. non-governmental agencies or individuals (may only reserve 30 days in advance).

La. Admin. Code tit. 25, § VII-301

Filed by the Louisiana State Library at the Office of the State Register, December 11, 1974, amended by the Department of Culture, Recreation and Tourism, State Library of Louisiana, LR 36:2538 (November 2010), LR 39:68 (January 2013).

AUTHORITY NOTE: Adopted in accordance with R.S. 25:9.