La. Admin. Code tit. 25 § V-503

Current through Register Vol. 50, No. 9, September 20, 2024

Section V-503 - Reservations

A. Requests to reserve a room or an area within a welcome center may be submitted for approval to the supervisor of that welcome center.

B. Requests to reserve a welcome center facility for exclusive use must:

1. be in writing on the form provided by the Louisiana Office of Tourism. The request form will include the Louisiana Office of Tourism's Usage Policies, the terms of which will be incorporated into the final written agreement for use;

2. provide the name, age, and contact information of the individual responsible for all obligations related to the use. That person shall serve as the liaison for all communications and shall be responsible for ensuring compliance with all terms of use and payment, if the request is approved; and

3. describe the nature of the event, dates and hours of the event including time required for set-up and take-down, the number of anticipated attendees, the space requested, any special requirements or requests.

C. Approval of the Request

1. A request for reserved exclusive use is considered approved only when the individual receives the written agreement which has been signed and approved in accordance with the policies and procedures of the Louisiana Office of Tourism. The written, signed agreement will specify all terms of the use, the effective date of the approval, all costs and fees, arrangement requirements, and the specific space authorized for use.

2. A request for reserved exclusive use is subject to availability and will only be approved if the proposed use will not, in the opinion of the Office of Tourism, negatively impact the buildings, patios, facilities, furnishings, exhibits, or grounds within or associated with the welcome center, and will not materially interfere with the fulfillment of the welcome center's primary mission.

La. Admin. Code tit. 25, § V-503

Promulgated by the Department of Culture, Recreation and Tourism, Office of Tourism, LR 36:50 (January 2010).

AUTHORITY NOTE: Promulgated in accordance with R.S. 51:1255.