La. Admin. Code tit. 19 § III-505

Current through Register Vol. 50, No. 9, September 20, 2024

Section III-505 - Procedure

A. Companies must complete all portions of the certification materials and return them as specified in the following Subsections in order to be considered for certification under the minority set-aside program.

B. The following documents, plus any specified attachments, constitute the certification materials required from minority-owned companies interested in providing goods, services, or supplies under R.S. 39:1551-1755.

1. Certification Resume (Form Number DA 3302: Revised 4/85) which must be completed and returned to the Department of Economic Development, Division of Minority and Women's Business Enterprise, Box 94185, Baton Rouge, LA 70804-9185. The following attachments must accompany the certification resume when it is submitted:

a. legal ownership documents (articles of incorporation, partnership agreements, stock ownership/ distribution agreements), financial statements of the company which indicate the ownership of major assets as well as the principal stockholders in the corporation (stock certificates), company balance sheets, federal income (business) tax statements for the past three years (or as applicable), state and city licenses (whichever applicable,) a copy of the bank signature card for the business, resume of corporate shareholders and employees, organizational chart, equipment/building ownership and/or rental documents, supplier contract and relationship between distributor and prime contractor (if applicable), and any additional legal documents that would reflect ownership and control;

b. birth certificates indicating racial heritage must be provided for all minority vendors for which certification is being sought, regardless of the type of business structure;

c. all information requested on the certification resume must be supplied, and the document itself must be notarized, as indicated, prior to submittal;

d. a waiver may be requested for documents information in §505. B.1.a not applicable to certain business structures when accompanied by a justification statement in the application package.

C. Misrepresentation of any of the information submitted is in violation of Act 713.

D. For minority vendors interested in providing professional, personal or consulting services under R.S. 39:1481-1526 or who are interested in construction contract work in connection with public works projects under R.S. 38:2184-2317, the following documents, plus specified attachments, shall constitute the required certification materials:

1. Certification Resume (Form Number DA 3302 Revised 4/85) plus attachments as specified in §505. B.1.a above;

2. a listing, on company letterhead, of the subject areas of expertise of the vendor company; resumes of key personnel, and, a list describing previous work done in each subject area with sufficient identification of the client with a contact person (name, title, business address, telephone number) for each client listed, so that references might be obtained;

3. all of the above materials must be submitted directly to the Division of Minority and Women's Business Enterprise for certification of these vendors.

E. Newly established businesses (operating less than one year) and potential businesses seeking interim certification for the purpose of obtaining a loan through the Economic Development Corporation a business plan should be submitted with a cover letter requesting a waiver for documents that do not apply in §505. B and C.

F. The Louisiana Department of Transportation and Development will continue to certify, in accordance with its own procedures, minority-owned business contractors who wish to perform work under Chapter 1 of Title 48. The Division of Minority and Women's Business Enterprise will accept such certifications as equivalent to its own.

G. Additional documents/information may be requested of applicants upon review of their applications.

La. Admin. Code tit. 19, § III-505

Promulgated by the Office of the Governor, Division of Administration, Office of Minority Business Enterprises, LR 11:343 (April 1985), amended by the Department of Economic Development, Division of Minority and Women's Business Enterprise, LR 14:350 (June 1988), LR 15:960 (November 1989).

AUTHORITY NOTE: Promulgated in accordance with R.S. 39:1951-1969 and R.S. 39:1981-1991.