11 Ky. Admin. Regs. 16:070

Current through Register Vol. 51, No. 5, November 1, 2024

Section 11 KAR 16:070 - Dual enrollment under consortium agreement

RELATES TO: KRS 164.518

NECESSITY, FUNCTION, AND CONFORMITY: KRS 164.518(3) requires the authority to promulgate administrative regulations for administration of the Early Childhood Development Scholarship Program. This administrative regulation establishes the conditions for Early Childhood Development Scholarship eligibility for a student simultaneously enrolled in two (2) or more participating institutions.

Section 1. For purposes of the Early Childhood Development Scholarship program, a student, who is otherwise eligible pursuant to KRS 164.518 and is enrolled simultaneously at two (2) or more participating institutions pursuing a program of study jointly offered by those institutions, shall be eligible under this section if:

(1) The eligible program of study is covered by a consortium agreement between the participating institutions; and

(2) The eligible postsecondary student is carrying a combined academic workload at all participating institutions in the consortium equal to no more than nine (9) credit hours, except as provided in 11 KAR 16:010, Section 1(1)(a).

Section 2. Consortium Agreement. Two (2) or more participating institutions in the Early Childhood Development Scholarship program shall, for purposes of Section 1 of this administrative regulation, execute a consortium agreement which meets at least the following terms and conditions:

(1) The agreement shall be written and signed by authorized representatives of each participating institution;

(2) The agreement shall designate which participating institution will serve as the "primary" institution; and

(3) The agreement shall specify that the primary institution shall perform the duties set forth in Section 3 of this administrative regulation.

Section 3. Duties of Primary Institution. The primary institution designated in a consortium agreement shall assume the following duties and responsibilities:

(1) Maintain all records, including information from all participating institutions about the eligible postsecondary student's grades, institutional costs incurred, financial aid received, enrollment, and all other information related to the student's eligibility as is required to be maintained on any other Early Childhood Development Scholarship recipient enrolled in the primary institution;

(2) Disburse the Early Childhood Development Scholarship to the eligible postsecondary student;

(3) Confer academic credit to the eligible postsecondary student for all courses completed at other participating institutions under the consortium agreement as if the courses had been provided by the primary institution;

(4) Monitor the eligible postsecondary student's enrollment status at all participating institutions in the consortium and indicate the student's enrollment at the primary institution as the equivalent of the combined enrollment at all participating institutions in the consortium;

(5) Calculate any refund or repayment and make an applicable refund based on the primary institution's refund policy, as provided in 11 KAR 16:030 based upon a change in enrollment at a participating institution in the consortium, as if the student were enrolled at the primary institution; and

(6) Provide to the authority, on behalf of all participating institutions in the consortium, all required reports and notifications as if the student were enrolled only at the primary institution.

Section 4. The consortium agreement may contain other terms and conditions, not inconsistent with this administrative regulation, as may be deemed necessary or appropriate by the participating institutions.

11 KAR 16:070

33 Ky.R. 3304; 3593; eff. 7-6-2007; Crt eff. 9-28-2018.

STATUTORY AUTHORITY: KRS 164.518(3), 164.748(4)