Iowa Admin. Code r. 671-4.2

Current through Register Vol. 47, No. 8, October 30, 2024

Rule 671-4.2 - Forms to use

The following forms shall be used in the process for transferring and storing temporary records:

(1) A Records Transfer Authorization form obtained from the state archives and records bureau documents the transfer of a record from an agency to the state records center.

(2) A Record Interfile Request form shall be attached to an agency record to be filed into a box of records already stored in the state records center

(3) A Records Officer(s) and Authorized Users: Department Information Sheet form obtained from the state archives and records bureau documents the appointment of an agency records officer and an agency's authorized user in accordance with 671-subrule 5.4(1).

(4) A One-Time Records User Authorization form obtained from the state archives and records bureau documents the identification of a nonauthorized agency staff person who requires emergency permanent removal of a file or box of records in the state records center in accordance with 671-subrule 5.4(3).

Iowa Admin. Code r. 671-4.2