Iowa Admin. Code r. 655-11.1
"Access to records" means the general right of the public to examine and copy records. In subrule 11.2(9), it also means the right of the subject of a confidential record to authorize its release, in writing, to a named third party.
"Confidential record" means a record which is not available to members of the public except as specified in Iowa Code section 22.7 or other law forbidding disclosure. Nothing in this definition shall be construed to deny access to the public portions of a record which contains a mixture of public and confidential information, or to broaden the definition of confidential information to include an entire document.
"Custodian of records" means the executive director of the board or that official's designee.
"Disclosure " means the availability or release of a record.
"Individual" means a living person. It does not include persons such as sole proprietorships, partnerships, corporations, or educational institutions. A business firm which is identified by the name of one or more persons is not an individual within the meaning of this part.
"Open records " are those records which are not authorized or required to be kept confidential under Iowa Code section 22.7 or any other provision of the law.
"Personally identifiable information " means information about or pertaining to an individual in a record which identifies the person by personal identifier such as the name of the individual, number, symbol or other unique retriever assigned to the individual and which is contained in a system of records as defined in this subrule.
"Record, " when used in these rules means "public record," includes all records, documents, tapes or other information stored or preserved in any medium of or belonging to the board.
"Release of information" means granting access to examine records and providing copies as requested.
"Subject of a record" means an individual under whose name or other personal identifier a record is kept in a system of records.
"System of records " means any group of records under the control of the board from which a record is retrieved by personal identifier and all records or group of records that are not retrievable by personal identifier. Papers maintained by individual employees of the board which are prepared, maintained, or discarded at the discretion of the employee are not part of the system of records; provided, that the personal papers are not used by the employee or the board to determine any rights, benefits, or privileges of the individuals.
Iowa Admin. Code r. 655-11.1