Iowa Admin. Code r. 653-2.15

Current through Register Vol. 47, No.14, January 8, 2025

Rule 653-2.15 - Other groups of records

This rule describes groups of records maintained by the agency other than record systems as defined in rule 653-2.1 (17A,22). These records are routinely available to the public. The agency's files of these records may contain confidential information as discussed in rule 653-2.13 (17A,22). These records may contain information about individuals. These records include:

(1)Agency calendars, agenda, news releases, statistical reports and compilations, newsletters, publications, correspondence, and other information intended for the public. These records may contain information about individuals, including board members and staff. This information is stored on paper only.

(2)Minutes of open meetings of the agency. These records contain information about people who participate in board meetings. This information is collected pursuant to Iowa Code section 21.3. This information is stored electronically and on paper.

(3)Records of board rule-making proceedings. These records may contain information about individuals making written or oral comments on rules proposed by the agency. This information is collected pursuant to Iowa Code section 17A.4. This information is stored electronically and on paper.

(4)Board decisions, findings of fact, final orders, advisory opinions, and other statements of law, policy, or declaratory rulings issued by the agency in the performance of its function. These records are open to the public except for information that is confidential according to rule 653-2.13 (17A,22). This information is stored on paper and on microfilm.

(5)Other records. The agency maintains other records which do not generally contain information pertaining to individuals. These records are routinely open to the public. These records include but are not limited to:

a. Financial reports pertaining to the agency's budget including its revenue and expenses. This information is stored electronically and on paper.

b. Blank forms utilized by the agency and its staff in the performance of its function. This information is stored on paper only.

c. Grant proposals and applications submitted by, on behalf of, or in conjunction with the agency for the purpose of performing the agency's function or furthering its goals and objectives. This information is stored on paper only.

d. A record inventory of all categories of information and records maintained by or on behalf of the board. This inventory is stored on paper only.

Iowa Admin. Code r. 653-2.15