Iowa Admin. Code r. 441-9.11
Current through Regsiter Vol. 46, No. 26, June 12, 2024
This rule lists the department records which are open to the public, those which are confidential, and those which are partially open and partially confidential.
Department records are listed by category according to the legal basis for confidential treatment (if any). A single record may contain information from several categories.
The department administers several federally funded programs and is authorized by Iowa Code section 22.9 to enforce confidentiality standards from federal law and regulation as required for receipt of the funds. Where federal authority is cited in this rule, the department has determined that the right to examine and copy public records under Iowa Code section 22.2 would cause the denial of funds, services, or essential information from the United States government that would otherwise be available to the department.
The chart indicates whether the records in this category contain personally identifiable information and indicates the legal authority for confidentiality and for the collection of personally identifiable information.
Abbreviations are used in the chart as follows:
| Code | Meaning |
| O | The records are open for public inspection. |
| C | The records are confidential and are not open to public inspection. |
| o/c | The record is partly open and partly confidential. |
| PI | Personally identifiable information |
| NA | Not applicable |
| DESCRIPTION OF RECORD | TYPE OF RECORD | LEGAL AUTHORITY FOR CONFIDENTIALITY | PERSONALLY IDENTIFIABLE INFORMATION | LEGAL AUTHORITY FOR PI TNFORMATION | ||
| Records of council, commission and statutory committees | O/C | Iowa Code 21.5(4) | No | NA | ||
| Pharmaceutical and therapeutics committee records (including information related to the prices manufacturers or wholesalers charge for pharmaceuticals) | O/C | 42 U.S.C. §1396r(8)(b)(3)(D) and Iowa Code 550 | No | NA | ||
| Rule making | 0 | NA | No | NA | ||
| Declaratory order records | O/C | Iowa Code 217.30 | No | NA | ||
| Rules and policy manuals | 0 | NA | No | NA | ||
| State plans | 0 | NA | No | NA | ||
| Publications | 0 | NA | No | NA | ||
| Statistical reports | 0 | NA | No | NA | ||
| Financial and administrative records | 0 | NA | No | NA | ||
| Personnel records | O/C | Iowa Code 22.7(11) | Yes | Iowa Code 217.1 | ||
| Contracts and interagency agreements Grant records | 0 | NA | No | NA | ||
| * Child abuse prevention | 0 | NA | No | NA | ||
| * Mental health/mental retardation general allocation | 0 | NA | No | NA | ||
| * Mental health/mental retardation special allocation | 0 | NA | No | NA | ||
| * Developmental disabilities basic | 0 | NA | No | NA | ||
| * Alcohol/drug abuse/mental health block | 0 | NA | No | |||
| * National Institute of Mental Health | 0 | NA | No | |||
| * Pregnancy prevention | 0 | NA | No | NA | ||
| * Juvenile community-based services | 0 | NA | No | NA | ||
| * Runaway prevention | 0 | NA | No | NA | ||
| Collection service center payment records | C | Iowa Code 252B.9(2); 42 U.S.C. §654a(d); 45 CFR §307.13 | Yes | Iowa Code 252B.9, 252B.13A, 252B.16 | ||
| Licensing, registration and approval | ||||||
| * Juvenile detention and shelter care facilities | O/C | Iowa Code 217.30 | No | NA | ||
| * Adoption investigators | 0 | NA | Yes | Iowa Code 600.2 | ||
| * Supervised apartment living arrangement | 0 | NA | No | NA | ||
| * Mental health providers | 0 | NA | No | NA | ||
| * Family-life homes | O/C | Iowa Code 217.30 | Yes | Iowa Code 234.6 | ||
| * Foster care facilities | O/C | Iowa Code 237.9 | Yes | Iowa Code 237 | ||
| * Child care facilities | O/C | Iowa Code 237A.7 | Yes | Iowa Code 237A | ||
| * Child-placing agencies | O/C | Iowa Code 238.24 | No | NA | ||
| * Health care facilities | O/C | Iowa Code 135C. 19 | No | NA | ||
| Appeal records | O/C | Iowa Code 217.30 | Yes | Iowa Code 217.1 | ||
| Litigation files | O/C | Iowa Code 217.30, 22.7(4), 622.10 | Yes | Iowa Code 217.1 | ||
| Service provider records | ||||||
| * Purchase of service providers | O/C | Iowa Code 217.30 | Yes | Iowa Code 234.6 | ||
| * Medicaid providers | O/C | Iowa Code 217.30, 42 U.S.C. § 1396a(7), 42 CFR 431.300 to 307 as amended to November 13, 1996 | Yes | Iowa Code 249A.4 | ||
| * Residential care facilities | O/C | Iowa Code 217.30 | No | NA | ||
| All service or assistance client records | c | Iowa Code 217.30 | Yes | Iowa Code 217.1 | ||
| * Family investment program | c | Iowa Code 217.30; 42 U.S.C. §602(a)(l) and § 1306a | Yes | Iowa Code 239B | ||
| * Child care assistance | c | Iowa Code 237A. 13 | Yes | Iowa Code 237A | ||
| * State Supplementary Assistance | c | Iowa Code 217.30 | Yes | Iowa Code 249 | ||
| * Medicaid | C | Iowa Code 217.30; 42U.S.C. §1396a(7); 42 CFR 431.300 to 307 as amended to November 13, 1996 | Yes | Iowa Code 249A.4 | ||
| * HAWK-I | C | Iowa Code 5141; 42 CFR 457.1110 as amended to lanuary 11,2001 | Yes | Iowa Code 5141.4 | ||
| * Food assistance | C | Iowa Code 217.30; 7U.S.C. §2020(e) 8 and 7 CFR 272.1(c) and (d) as amended to lanuary 1, 1987 | Yes | Iowa Code 234.6 | ||
| * Foster care | C | Iowa Code 237.9 | Yes | Iowa Code 237.3 to 237.5 | ||
| * Title IV-E foster care and adoption assistance | C | Iowa Code 217.30; 42U.S.C. §671(a)(8); 45 CFR 1355.30(1) as amended to November 23, 2001 | Yes | Iowa Code 217.1, Iowa Code 600.17 to 600.22 | ||
| * Refugee resettlement | C | Iowa Code 217.30; 45 CFR 400.27 as amended to March 22, 2000 | Yes | Iowa Code 217.1 | ||
| * Substance abuse | C | Iowa Code 125.37 and 125.93; 42 U.S.C. §29 dd. 3 and ee. 3; 42 CFR Part 2 as amended to October 1,2002; 38 U.S.C. §4132 | Yes | Iowa Code 125, 218, 219 and 234.6 and 249A.4 | ||
| * State institution resident records | C | Iowa Code 218.22, 229.24 and 229.25 | Yes | Iowa Code 218.1 | ||
| Program records | ||||||
| * Child support recovery | C | Iowa Code 252B.9 and 252G.5; 42 U.S.C. § 654(26), 42 U.S.C. § 654a(d); 45 CFR §303.21 and 307.13 | Yes | Iowa Code 252A, 252B, 252C, 252D, 252E, 252F, 252G, 252H, 2521, 2521, 252K, and 144.13, 144.26, 232.147, 234.39, 595.4, 598.22B, and 600.16A | ||
| * Child abuse | C | Iowa Code 235A. 13, 235A.15, 235A.16, and 235A.17 | Yes | IowaCode235A.14 | ||
| * Dependent adult abuse | C | Iowa Code 235B.1, par 4(a) | Yes | Iowa Code 235B.1 | ||
| * Adoption | C | Iowa Code 600.16 and 600.24 | Yes | Iowa Code 600.8 and 600.16 | ||
| Client records may contain information from restricted sources: | ||||||
| * Federal tax returns | C | Iowa Code 422.20(2); 26 U.S.C. §6103 | Yes | Iowa Code 217.1, 234.6(7), 239B, 249A, 252B | ||
| * Department of revenue | C | Iowa Code 421.17, 422.20(1) | Yes | Iowa Code 252B.5 and 252B.9 | ||
| * Department of workforce development | C | Iowa Code 217.30; 42 U.S.C. §503(d)and (e) | Yes | Iowa Code 217.1, 234.6(7), 239B, 249A, 249C, 252B.9 | ||
| * Income and eligibility verification system | C | Iowa Code 217.30; 42 U.S.C. §1230b-7 | Yes | Iowa Code 217.1, 234.6(7), 239B, 249A | ||
| * Department of public safety | C | Iowa Code 692.2, 692.3, 692.8 and 692.18 | Yes | Iowa Code 237.8, 237A.5, 252B.9 | ||
| * United States Department of | C | Iowa Code 217.30; | Yes | Iowa Code 217.1, | ||
| Health and Human Services | 42 CFR Part 401.134(c) as amended to October 1, 2002 | 234.6(7), 239B, 249, 249A, 252B | ||||
| * Peer review organization | C | Iowa Code 217.30; 42 U.S.C. §1320c-9 | Yes | Iowa Code 249A.4 | ||
| * Juvenile court Other information | C | Iowa Code 232.48, 232.97 and 232.147 to 232.151 | Yes | Iowa Code 232 and 234.6 | ||
| * Mental health information | C | Iowa Code 228.2(1) | Yes | Iowa Code 217, 219, 222, 229 | ||
| * Information received by a licensed social worker | C | Iowa Code 154C.5 | Yes | Iowa Code 217.1 | ||
| * Debtors to the department | C | Iowa Code 537.7103(3) | Yes | Iowa Code 217.1 | ||
| * Health care facility complaint and citation records | C | Iowa Code 135C. 19 | No | Iowa Code 249A.4, 135C.19 | ||
| * Hospital records, medical records, and professional counselor records | C | Iowa Code 22.7(2) | Yes | Iowa Code 218, 219, 222, 229 | ||
| * Privileged communication and work products of attorneys representing the department | C | Iowa Code 22.7(4), Iowa Code of Professional Responsibility for Lawyers, Canon 4 | No | NA | ||
| * Identity of volunteer informant who does not consent to release | C | Iowa Code 22.7(18) | No | Iowa Code 217.1 | ||
| * School records | C | Iowa Code 22.7(1) | Yes | Iowa Code 218.1 and 234.6 | ||
| * Library circulation records | C | Iowa Code 22.7(13) and (14) | No | Iowa Code 217.1 | ||
| * Sealed bids prior to public opening | C | Iowa Code 72.3 | No | NA | ||
| * Protected health information | C | HIPAA | Yes | Iowa Code 218.1, 249A.4, 5141.4 | ||
Iowa Admin. Code r. 441-9.11