Iowa Admin. Code r. 371-9.15

Current through Register Vol. 47, No. 6, September 18, 2024

Rule 371-9.15 - Other groups of records

This rule describes groups of records maintained by the agency other than record systems as defined in rule 9.1(17A,22). These records are routinely available to the public. However, the agency's files of these records may contain confidential information as discussed in rule 9.13(17A,22). The records listed may contain information about individuals.

Council and commission records. Agendas, minutes, and materials presented to the fair board are available from the office of the fair board, except those records concerning closed sessions which are exempt from disclosure under Iowa Code section 21.5 or which are otherwise confidential by law. Fair board records contain information about people who participate in meetings. This information is collected pursuant to Iowa Code section 21.3. This information is not stored on an automated data processing system.

1. Administrative records. This includes documents concerning budget, property inventory, purchasing, yearly reports, office policies for employees, time sheets, printing and supply requisitions.

2. Publications. The office receives a number of books, periodicals, newsletters, government documents, etc.These materials would generally be open to the public but may be protected by copyright law. Most publications of general interest are available in the state law library.

3. Office publications. This office issues a variety of materials including premium books and newsletters, brochures and pamphlets, press releases, and statistical reports.

4. Rule-making records. Public documents generated during the promulgation of agency rules, including notices and public comments, are available for public inspection.

5. Office manuals. Information in office manuals such as the Superintendents Manual may be confidential under Iowa Code section 17A.2(7) "f" or other applicable provision of law.

6. All other records that are not exempted from disclosure by law.

Iowa Admin. Code r. 371-9.15