Iowa Admin. Code r. 201-50.22

Current through Register Vol. 47, No. 10, November 13, 2024

Rule 201-50.22 - Records

The following records shall be maintained by the jail administrator for two years unless a different period is specified:

(1)Jail calendar. This record shall contain information as required by Iowa Code section 356.6.

(2)Visitor registration. This record shall contain the name and address of the person visiting; name of prisoner visited; and the date, time and duration of the visit.

(3)Jail inspection records. Jail inspection records shall contain the following and be maintained for a minimum period of two years:

a. Fire marshal's certificates.

b. Written reports received from all persons doing official inspections of the jail.

(4)Medical history intake form. Notation of injury upon admission shall be included.

(5)Records of medical care.

(6)Injury reports. Copies of all reports of investigations relating to injuries within the facility shall be maintained by the jail administrator in a separate injury file or referenced in the prisoner file by log for a period of five years.

(7)Disciplinary records.

(8)Property receipts. Property receipts as required by Iowa Code section 804.19 shall be completed and distributed as required.

(9)Menu records. This record shall include letters of documentation issued by a qualified dietitian.

(10)Fire and disaster evacuation plan and record(s) of required fire drills.

(11)Records of staff training.

(12)Disposition of medication. A record shall be kept of the disposition of prescribed medication not taken by a prisoner

(13)Supervisory checks. A record shall be made to document all required supervisory checks of prisoners.

(14)Incident reports. Records shall be made to document the following:

a. Use of force;

b. Suicide/suicide attempts;

c. Threats to staff, staff assaults, escapes, fires, prisoner abnormal behavior, any verbal or nonverbal references to suicide and self-mutilation.

d. The state jail inspection unit of the department of corrections shall be notified within 24 hours of any death, attempted suicide, fire, escape, injury to staff or prisoners from assaults, or use of force and prisoner self-injuries. A copy of the investigative reports and other records shall be given to the state jail inspector upon request.

(15)Exercise documentation. A record shall be kept relative to date, time and length of exercise periods offered to specific prisoners, cell blocks, tiers, or any other type of cell grouping or housing unit.

Iowa Admin. Code r. 201-50.22