Iowa Admin. Code r. 191-2.12

Current through Register Vol. 47, No. 10, November 13, 2024

Rule 191-2.12 - Confidential records

This rule describes the types of agency information or records that are confidential. This rule is not exhaustive. The following records shall be kept confidential.

(1) Records that are exempt from disclosure under Iowa Code section 22.7.

(2) Records that constitute attorney work product or attorney-client communications, or that are otherwise privileged. Attorney work product is confidential under Iowa Code sections 22.7 (4), 622.10 and 622.11; Iowa R.C.P. 122(c); Fed. R. Civ. P. 26(b)(3); and case law. Attorney-client communications are confidential under Iowa Code sections 622.10 and 622.11, the rules of evidence, the Code of Professional Responsibility, and case law.

(3) Those portions of the division's staff manuals, instructions or other statements issued by the division that set forth criteria or guidelines to be used by division staff in auditing, making inspections, settling commercial disputes or negotiating commercial arrangements, or in the selection or handling of cases, such as operational tactics or allowable tolerances or criteria for the defense, prosecution or settlement of cases, when the disclosure of such statements would enable law violators to avoid detection, facilitate disregard of requirements imposed by law, or give a clearly improper advantage to persons who are in an adverse position to the division, pursuant to Iowa Code sections 17A.2 and 17A.3.

(4) All information obtained and prepared in the course of an inquiry, complaint, or investigation, including but not limited to communications, insurer documents, data, reports, analysis, and notes, pursuant to Iowa Code section 505.8 and chapters 502, 502A, 505, 507A, 507E, 522B, 523C, and 523I.

(5) Information of insurers designated as confidential by applicable law, including but not limited to information and reports that are part of an examination, pursuant to Iowa Code sections 505.17 and 507.14.

(6) Information of the Iowa life and health guaranty association, pursuant to Iowa Code chapters 508C and 515B.

(7) Insurance holding company systems registration and holding company examinations, pursuant to Iowa Code section 522.7.

(8) Information related to the uniform securities Act that is designated nonpublic pursuant to Iowa Code section 502.607.

(9) Information filed with the division related to preneed sellers and sales agents of cemetery and funeral merchandise and funeral services pursuant to Iowa Code chapter 523A.

(10) Information obtained in the course of an examination of a cemetery pursuant to Iowa Code chapter 523I.

(11) All records relating to prearranged funeral contracts, except upon approval by the commissioner of insurance or the attorney general, pursuant to Iowa Code section 523A.204(3).

(12) Identifying details in final orders, decisions, and opinions to the extent required to prevent a clearly unwarranted invasion of personal privacy or trade secrets under Iowa Code section 17A.3 (1)"e."

(13) Sealed bids received prior to the time set for public opening of bids, pursuant to Iowa Code section 72.3.

(14) Information related to external review of health care coverage decisions, pursuant to Iowa Code chapter 514J.

(15) Information related to automobile insurance cancellation, pursuant to Iowa Code chapter 515D.

(16) Determination of any suspension of an insurance producer's or other licensee's pending application for licensure, pending request for renewal, or current license, when the suspension is related to failure to pay child support, foster care, or state debt, pursuant to rule 191-10.21 (252J).

(17) All other information or records that by law are or may be confidential.

Iowa Admin. Code r. 191-2.12

Amended by IAB November 20, 2019/Volume XLII, Number 11, effective 12/25/2019

Amended by IAB March 10, 2021/Volume XLIII, Number 19, effective 4/14/2021

Adopted by IAB March 20, 2024/Volume XLVI, Number 19, effective 4/24/2024